Project Accountant

Corbins•Reno, NV

About The Position

Nox Group is seeking a Project Accountant to support complex, large-scale construction projects. The Project Accountant serves as a financial partner to Project Managers, Project Executives, Operations, and Corporate Accounting, helping ensure project financial data is timely, accurate, and actionable. As the front line for project accounting, this role maintains accurate project records, protects project profitability, supports cash flow, and promptly identifies and escalates financial issues or discrepancies to Project Accounting Managers. Project Accountants are expected to be proactive and take ownership of project financial processes. The role encompasses project financial management, change order management, accounts payable, accounts receivable, subcontractor compliance, and project closeout. This is a safety-sensitive position subject to applicable policies, including drug testing and background checks. The inherent responsibilities may include physical working conditions, and the employee must be able to safely perform the described physical tasks and potentially operate motor vehicles and other equipment.

Requirements

At least 1–2 years of experience in project accounting.
Construction ERP experience; Spectrum is preferred.
Proficiency with Microsoft Word, Excel, and Outlook.
Strong organizational skills and the ability to manage multiple projects and deadlines effectively and respond to changing priorities.
Strong verbal and written communication skills for working with operational teams, customers, vendors, and other stakeholders.
Ability to maintain precision and accuracy in financial reporting and documentation.
Team-oriented approach and desire to provide a high level of customer service and solutions.
Ability to potentially lift up to 50 pounds.
Ability to potentially perform repeated pushing, pulling, carrying, reaching or working above shoulder level, walking, standing, sitting, stooping, kneeling, bending, and climbing.
Ability to potentially operate a motor vehicle, crane, tractor, or similar equipment.
Must meet applicable safety policies, including drug test and background check requirements.

Nice To Haves

Familiarity with construction accounting.
Knowledge of project structures in a General Contractor/Subcontractor business environment.
Experience with Spectrum construction ERP.

Responsibilities

Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, in accordance with contractual requirements and internal procedures.
Review and process project costs and documentation for accuracy and compliance with company standards.
Partner with Project Managers on weekly financial reviews, identifying financial risks, billing constraints, and items requiring escalation.
Prepare monthly Work-In-Process (WIP) forecasts with Project Managers, analyzing profitability, percent complete, cost trends, billing and payment status, and variance explanations.
Review committed costs and purchase orders against actual costs and budgets to identify duplicate, inactive, or unsupported exposure.
Process job cost corrections and cost transfers, and maintain phase code structure for accurate financial reporting.
Identify and escalate sales and use tax discrepancies.
Work with Operations on contracts, changes, costs, compliance documents, and other project financial matters.
Complete month-end close responsibilities by required deadlines and in accordance with accounting procedures.
Issue and manage subcontractor documentation in accordance with contract specifications, and collect and file required documentation.
Monitor, process, and issue change orders, ensuring they are documented and approved, and maintain records of their financial impacts.
Process project accounts payable and ensure timely, accurate payments; verify invoices against contractual terms and project requirements.
Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms, and ensure documentation is current and compliant.
Research and resolve subcontractor billing issues and discrepancies promptly.
Compile, prepare, and submit monthly project billings in accordance with contract requirements.
Track and bill stored materials where contractually allowed, maintaining required backup documentation.
Track payment status, resolve discrepancies, and coordinate with customers to facilitate collections in accordance with contract terms.
Manage and update owner and subcontractor schedules of values, maintaining accuracy and alignment with project progress and contract terms.
Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.