Hybrid Project Accountant

Aston Carter•Minnetonka, MN

3d•$36 - $39•Hybrid

About The Position

The Project Accountant oversees all financial aspects of assigned projects from proposal through closeout. This role sets up and maintains projects in the accounting system, ensures accurate and timely billing, manages project-related receivables and collections, and collaborates closely with project managers to provide reliable financial reporting and support informed decision-making.

Requirements

At least 2 years of project accounting experience, managing financial aspects of multiple concurrent projects.
A minimum of 4 years of overall accounting experience in a professional environment.
Strong knowledge of project accounting processes, including project setup, WIP analysis, and project closeout.
Hands-on experience with project billing, including cost-plus, cost-plus-to-a-maximum, and lump-sum billing methods.
Ability to prepare, review, and submit accurate client invoices within required timelines.
Experience reviewing and approving vendor purchase orders and invoices related to project activities.
Proficiency in managing project accounts receivable and collections, including resolving cash receipt discrepancies.
Understanding of U.S. sales tax laws as they apply to professional services and project materials.
Familiarity with lien waivers and related project financial documentation.
Capability to work within a project accounting system to set up and maintain projects for accurate financial reporting.

Responsibilities

Collaborate with project managers on all accounting aspects of projects from initial proposal through final closeout.
Validate that project proposals, purchase orders, and internal project setup documents are complete, accurate, and properly approved.
Set up and maintain client projects in the project accounting system to support accurate billing and financial reporting.
Understand different billing structures, including cost-plus, cost-plus-to-a-maximum, and lump-sum, and ensure invoices are formatted and presented correctly for each client.
Prepare, review, and submit client invoices in a timely and accurate manner, adhering to project and contract requirements.
Review and approve project-related vendor purchase orders and invoices to ensure they align with project budgets and terms.
Conduct frequent project financial reviews, including validating estimated cost-to-complete calculations, month-end over/under work-in-progress (WIP), and analyzing project variances.
Manage and understand multi-company project postings for revenue and expense to ensure proper intercompany accounting.
Oversee project accounts receivable and collections activities, including researching and resolving cash receipt discrepancies.
Apply knowledge of U.S. sales tax laws as they relate to professional services and project materials sold, ensuring compliance in billing and reporting.
Close out projects upon completion, confirming that all billable items have been invoiced and that outstanding commitments and variances are resolved.
Maintain accurate documentation related to project accounting activities, including lien waivers and other required project financial records.