Project Accountant

Nox Group•Reno, NV

11d

About The Position

Nox Group is seeking a Project Accountant to support complex, large-scale construction projects. The Project Accountant serves as a financial partner to Project Managers, Project Executives, Operations, and Corporate Accounting, ensuring project financial data is timely, accurate, and actionable. As the front line for project accounting, this role helps maintain accurate project records, protect profitability, support cash flow, and promptly identify and escalate financial issues or discrepancies to Project Accounting Managers. Project Accountants are expected to be proactive and take ownership of project financial processes. This is a safety-sensitive position. Applicable policies, including drug testing and background checks, apply. The role may involve physical working conditions and responsibilities, including lifting, repeated movement, walking, standing, sitting, and potentially operating vehicles or equipment. Nox Group provides equal employment opportunities in accordance with applicable federal, state, and local laws.

Requirements

At least 1–2 years of experience in project accounting.
Construction ERP experience; Spectrum is preferred.
Proficiency with Microsoft Word, Excel, and Outlook.
Excellent organizational skills and the ability to manage multiple projects and deadlines and respond to changing priorities.
Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.
Ability to maintain precision and accuracy in financial reporting and documentation.
Team-oriented approach and a desire to provide a high level of customer service and solutions.
Ability to safely and successfully perform the role’s inherent physical responsibilities, which may include lifting up to 50 pounds; repeated pushing, pulling, carrying, reaching or working above shoulder level, walking, standing, sitting, stooping, kneeling, bending, and climbing; and potentially operating a motor vehicle or equipment such as a crane or tractor.

Nice To Haves

Familiarity with construction accounting.
Knowledge of project structures in a General Contractor/Subcontractor business environment.

Responsibilities

Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, in accordance with contractual requirements and internal procedures.
Review project costs and documentation for accuracy and compliance with company standards.
Partner with Project Managers on weekly financial reviews, identifying risks, billing constraints, and items requiring escalation.
Prepare monthly Work-In-Process (WIP) forecasts with Project Managers, analyzing profitability, percent complete, cost trends, billing and payment status, and variance explanations.
Review committed costs and purchase orders against actual costs and budgets to identify duplicate, inactive, or unsupported exposure.
Process job cost corrections and cost transfers, and maintain phase code structures for accurate financial reporting.
Identify and escalate sales and use tax discrepancies.
Work with Operations on contracts, changes, costs, compliance documents, and other project financial matters.
Complete month-end close responsibilities by required deadlines and accounting procedures.
Issue and manage subcontractor documentation according to contract specifications, and collect and file required documents.
Monitor, process, and issue change orders; ensure appropriate documentation and approval; and maintain records of change orders and their financial impacts.
Process project accounts payable and ensure timely, accurate payments; verify invoices against contract terms and project requirements.
Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms, and keep documentation current and compliant.
Research and resolve subcontractor billing issues and discrepancies.
Prepare and submit monthly project billings according to contract requirements, ensuring accuracy and timeliness.
Track and bill stored materials when allowed by contract, maintaining required backup documentation.
Track payment status, resolve discrepancies, and coordinate with customers to facilitate collections in accordance with contract terms.
Manage and update owner and subcontractor schedules of values to align with project progress and contract terms.
Support submission and tracking of contractual compliance documents, including certified payroll, OCIP/CCIP, and insurance requirements.
Research and resolve billing and payment discrepancies.
Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.