Project Accountant

XL Construction•Milpitas, CA

4d•Hybrid

About The Position

As a Project Accountant, you will support assigned project teams on all accounting‑related matters, serving as the primary point of contact between Accounting and Operations. This role is responsible for ensuring accurate, timely, and complete financial support for projects and for helping bridge day‑to‑day coordination between field teams and the accounting function. Clear, concise, and proactive communication with project teams is essential. Success in this role requires taking full ownership of all accounting aspects of your assigned projects, from project setup through closeout, including issue resolution and follow‑through.

Requirements

Minimum 3 years of construction accounting experience required
Extensive use of job cost accounting systems, preferably Vista by Viewpoint
Significant experience with Excel and other financial applications such as budgeting and business intelligence packages
Ability to identify and resolve complex issues
Possess strong oral and written communication skills
Possess strong problem-solving skills
Ability to identify and resolve complex issues
Sound judgement and decision-making abilities
Able to thrive in a fast-paced, high energy, demanding and team-oriented environment
Able to build relationships with both internal staff and external clients and subcontractors
Must have strong communication skills
Must be organized

Nice To Haves

Bachelor’s degree in accounting or business is preferred
Proficient in a variety of systems and software

Responsibilities

Prepare monthly project billings < $100 mm, as required.
Review all billings prepared by Project Administrator.
Schedule and lead billing kick-off meetings for new projects.
Schedule regular monthly meetings with your team specifically related to anything accounting.
Review AP invoices and update subcontractor compliances, if applicable.
Review accounts receivable and follow-up with clients as needed to ensure timely payments and provide anticipated funding dates.
Review costs posted to jobs monthly to ensure all costs related to the month in review are captured and accurate.
Post all cost transfers.
Provide financial support and analysis to the project teams including, but not limited to, budget vs. actual cost comparisons, researching discrepancies, and account reconciliation.
Upload control estimates and review budgets for accuracy.
Ensure new projects are set up accurately in Vista as well as maintain any new updates, if applicable.
Support operations with Vista functionality, including but not limited to: uninterfacing items, reconciling PCO’s, troubleshooting user errors, etc.
Review monthly WIP to determine if any jobs require accounting adjustments.
Report back to Controller with any changes within the time requirement.
Review and complete monthly, quarterly, and year-end close duties as assigned.
Responsible for the financial closeout of projects outlined in the project closeout checklist.
Assist in compiling support for internal and external audits.
Function as a liaison between client and XL specifically related to the accounting side.
Provide on-going education to your project teams as required.
Safeguard the company assets and ensure compliance with corporate financial and risk processes.
Provide ongoing project support consistent with best practices.
Review and update CCIP compliance.
Post CCIP Wrap Up Credits.
Job site visits