Project Accountant

DCCM•Fishers, IN

About The Position

The Project Accountant supports Project Managers and local offices with project accounting, billing, financial issue resolution, and project documentation. The role communicates with Project Managers and Subconsultants about contract documents, change orders, project modifications, approvals, and billing-related services. It also opens projects, proposals, and clients in the enterprise software system; reviews contract financial terms and project setup documentation; and flags discrepancies to Project Managers. The position processes draft invoices and supporting documentation through an electronic billing system, prepares and finalizes invoices with required backup, and uploads final invoices to client billing portals as needed. It reviews consultant invoices and coordinates their approval. The Project Accountant maintains organized electronic project files, ensures timely communication to resolve open items, obtains approvals under company policies, and researches and reconciles project financial issues and variances. Other duties may be assigned.

Requirements

Bachelor's degree in accounting, Finance, or a related field.
At least 3 years of experience in project accounting, preferably in AEC or professional services.
Proficiency in accounting software such as Deltek/Vantagepoint, BST, EleVia, or similar ERP systems.
Strong Excel skills and an analytical mindset.
Excellent communication and collaboration skills.
Ability to manage multiple priorities and meet deadlines.

Responsibilities

Communicate with Project Managers and Subconsultants regarding contract documents, change orders, project modifications, approvals, and billing-related services.
Open new projects, proposals, and clients in the enterprise software system.
Review contracts for financial terms, ensure accurate project setup documentation, and notify Project Managers of discrepancies.
Process draft invoices and related documentation through the electronic billing system.
Prepare and finalize invoices for billable projects, including required backup documentation.
Upload final invoices to client billing portals as needed.
Review consultant invoices and coordinate approvals with Project Managers.
Maintain organized electronic files and archives of project-specific contracts, proposals, budget changes, and project setup forms.
Communicate promptly to resolve open items and maintain project clarity.
Obtain approvals in accordance with company policies.
Research and reconcile project-related financial issues and identify and resolve variances.
Provide ongoing support to Project Managers and coordinate with local offices.
Perform other duties as assigned.