Project Accountant

Aston Carter•Lorton, VA

7d•$36 - $38•Onsite

About The Position

The Project Accountant supports timely, accurate invoicing and steady cash flow across multiple construction projects. The role oversees billing functions, project accounting activities, and collections support, collaborating closely with internal departments, project teams, accounts payable specialists, customers, and general contractors. It requires strong attention to detail, communication, organization, and the ability to manage multiple deadlines in a fast-paced construction environment. The position handles accounts receivable and external billing, prepares invoices and payment applications, tracks project costs and retainage, maintains contracts and job cost records, and supports collections and payables follow-up. It also assists with project setup, budget and cost-coding updates, change-order processing, contract-change tracking, and project closeout. The position is fully onsite in Lorton, Virginia, as part of a small accounting team of approximately three to four people. It is a contract-to-hire role with the opportunity to become permanent.

Requirements

Hands-on project accounting experience in the construction industry, preferably with a general contractor.
Strong proficiency in accounts receivable, invoicing, collections, billing, and claim-related processes.
Experience with AIA billing and construction-specific billing formats.
Proficiency with Sage 300 accounting software.
Strong working knowledge of Procore and its use for project and billing activities.
Ability to accurately update and maintain accounting systems and customer/general contractor databases.
Proficiency with Microsoft Office Suite, including Excel, for reporting, tracking, and data analysis.
Excellent attention to detail in billing, contract entries, and project records.
Strong communication skills for collaborating with project teams, accounts payable, and external stakeholders.
Ability to solve problems and resolve billing and collections issues in a timely manner.
Effective time management and ability to self-manage work with minimal supervision.
Strong organizational skills to maintain detailed records and manage multiple projects simultaneously.
Ability to multitask and meet numerous deadlines in a fast-paced environment.

Nice To Haves

Experience with construction industry software such as Textura, in addition to Sage 300 and Procore.
Background in accounting within a construction or general contractor setting.
Familiarity with contract administration, including tracking bonds, subcontracts, and contract changes.
Comfort working with retainage, change orders, and pending change reporting.
Ability to build positive working relationships within a small, collaborative accounting team.
Demonstrated reliability and commitment to producing accurate, timely financial information.

Responsibilities

Generate, audit, and complete billing functions to support timely, accurate invoicing and steady cash flow.
Coordinate with internal departments to confirm billing information and resolve discrepancies.
Forecast upcoming billable expenditures and track material expenditures to support proper, timely payment.
Prepare draft payment applications and related reports for project-team review and approval.
Facilitate monthly billing meetings to review project status, upcoming billings, and outstanding issues.
Coordinate with accounts payable specialists to ensure vendor costs are correctly billed, released, or recorded.
Maintain records of invoices, deposits, retainage, and correspondence related to payment collection.
Manage accounts receivable and external billing processes in accordance with company standards.
Prepare and send invoices and related billing documents to customers and general contractors.
Update accounting systems and customer and general contractor databases accurately.
Maintain contract and job-cost entries to reflect project status and financials.
Support collections and payables requiring follow-up to resolve outstanding balances.
Apply current collection requirements to daily activities.
Investigate payment delinquencies and work with stakeholders to resolve issues.
Monitor and accurately record retainage allowances.
Set up contracts by creating newly awarded projects in company systems.
Update project budget entries and cost coding to align with contract terms and changes.
Maintain project records, including contracts, bonds, subcontracts, and related documentation.
Confirm final project values and ensure appropriate removal or closeout in accounting systems.
Track contract changes and report pending changes to relevant stakeholders.
Process change orders and ensure associated billable costs are captured and invoiced.
Track billable costs throughout each project to ensure accurate and complete billing.

Benefits

Medical insurance, if eligible
Dental insurance, if eligible
Vision insurance, if eligible
Critical illness, accident, and hospital coverage, if eligible
401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible
Voluntary life and AD&D insurance for employees and dependents, if eligible
Short- and long-term disability coverage, if eligible
Health Savings Account (HSA), if eligible
Transportation benefits, if eligible
Employee Assistance Program, if eligible
Time off/leave, including PTO, vacation, or sick leave, if eligible