Project Accountant

Hayward Tyler•Colchester, VT

3d•$80,000 - $110,000

About The Position

The Project Accountant is responsible for contract billing, accounts receivable, collections, project cost tracking, and financial reporting for Hayward Tyler’s liquid sodium pump development and manufacturing program for TerraPower, known as the Natrium Project. The role administers customer invoicing under a cost-plus-fixed-fee contract and serves as a primary Finance contact for customer billing and payment matters. Working closely with Contract Administration, Project Management, Business Development, and Finance, the Project Accountant ensures accurate and timely invoicing, maintains supporting documentation, monitors project costs and receivables, resolves customer inquiries, and provides financial reports. The position also supports opportunities involving government and commercial customers as the business expands its government and government subcontract work.

Requirements

Experience in accounting, project accounting, accounts receivable, customer billing, or collections.
Understanding of project cost tracking, fixed-fee calculations, invoice support, contract funding, and accounts receivable management.
Proficiency in Microsoft Excel, including pivot tables, lookups, and financial reporting.
Strong analytical, organizational, and problem-solving skills, with exceptional attention to detail.
Excellent written and verbal communication skills and a customer-focused approach to resolving billing questions.
Ability to manage multiple priorities, meet strict deadlines, and coordinate effectively across departments.
Strong work ethic, professional judgment, accountability, and commitment to accuracy, integrity, and continuous improvement.

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field.
Manufacturing experience.
Experience with cost-plus, cost-reimbursable, or other project-based contract billing.
Experience with ERP systems.
Experience with database queries and KPI dashboards.

Responsibilities

Prepare and administer billings in accordance with contract terms and cost principles in Title 48, Part 31.
Respond to TerraPower invoice questions, investigate discrepancies, and coordinate resolutions with relevant departments.
Track invoice submissions, approvals, rejections, and resubmissions to minimize billing delays.
Follow up on overdue balances and escalate payment delays or disputes.
Research short payments, deductions, disputed charges, and unapplied cash; coordinate resolution and accurate application of customer receipts.
Develop working relationships with TerraPower accounts payable and contract personnel to facilitate invoice approval and payment.
Track project costs, billing progress, contract funding, and financial forecasts with Contract Administration and Project Managers.
Review monthly activity for accuracy, proper coding, contract eligibility, and adequate supporting documentation.
Monitor costs incurred, costs billed, unbilled costs, fixed fees, and remaining contract funding; identify variances and potential billing issues.
Prepare and maintain billing trackers, monthly billing reports, accounts receivable aging, collections reports, and management schedules.
Support cash flow forecasting, project financial reviews, contract modifications, and management reporting.
Complete assigned billing, reconciliation, and project accounting activities within month-end close deadlines.
Maintain financial records, supporting schedules, and audit documentation in accordance with company policies and contract requirements.
Identify opportunities to improve billing accuracy, collection performance, reporting, and accounting processes.
Collaborate with Finance, Contract Administration, Project Management, and other departments to resolve issues and support program objectives.
Perform special projects and other duties as assigned by the Controller.