PROJECT ACCOUNTANT

Nox Group•Reno, NV

11d

About The Position

Nox Group is seeking a Project Accountant to support complex, large-scale construction projects. The role serves as a financial partner to Project Managers, Project Executives, Operations, and Corporate Accounting, ensuring project financial data is timely, accurate, and actionable. As the front line for project accounting, the Project Accountant maintains accurate project records, protects project profitability, supports cash flow, and promptly identifies and escalates financial issues or discrepancies to Project Accounting Managers. The position requires proactively taking ownership of project financial processes. The role manages project setup and financial records, reviews costs, supports forecasting and month-end close, and handles change orders, subcontractor documentation, accounts payable, accounts receivable, billing, collections, compliance documentation, and project closeout. This is a safety-sensitive position subject to applicable policies, including drug testing and background checks. The inherent responsibilities may include physical working conditions and tasks such as lifting, repeated movement, operating a motor vehicle or equipment, and other activities described in the posting. Nox Group states that it provides equal employment opportunities and complies with applicable nondiscrimination laws.

Requirements

At least 1–2 years of experience in project accounting.
Construction ERP experience; Spectrum is preferred.
Proficiency with Microsoft Word, Excel, and Outlook.
Strong organizational skills and ability to manage multiple projects and deadlines and respond to changing priorities.
Strong verbal and written communication skills for interacting with operational teams, customers, vendors, and other stakeholders.
Ability to maintain precision and accuracy in financial reporting and documentation.
Team-oriented approach and desire to provide a high level of customer service and solutions.
Ability to meet the safety and physical demands inherent to the role, potentially including lifting up to 50 pounds; repeated pushing, pulling, carrying, reaching or working above shoulder, walking, standing, sitting, stooping, kneeling, bending, and climbing; and operating a motor vehicle or equipment such as a crane or tractor.
Must comply with applicable safety policies, including drug testing and background checks.

Nice To Haves

Familiarity with construction accounting.
Knowledge of project structures in a General Contractor/Subcontractor business environment.
Experience with Spectrum construction ERP.

Responsibilities

Set up and maintain projects in the ERP system, including contract values, billing structures, tax treatment, and phase codes, in accordance with contractual requirements and internal procedures.
Review project costs and documentation for accuracy and compliance with company standards.
Partner with Project Managers on weekly financial reviews to identify financial risks, billing constraints, and open items requiring escalation.
Partner with Project Managers to prepare monthly Work-In-Process (WIP) forecasts, analyzing profitability, percent complete, cost trends, and billing and payment status, and maintaining variance explanations.
Review committed costs and purchase orders against actual costs and budget to identify duplicate, inactive, or unsupported exposure.
Process job cost corrections and cost transfers, and maintain phase code structure for accurate financial reporting.
Identify and escalate sales and use tax discrepancies.
Support Operations on contracts, changes, costs, compliance documents, and other project financial matters.
Complete month-end close responsibilities by required deadlines and according to accounting procedures.
Issue and manage subcontractor documentation in accordance with contract specifications, and ensure required documentation is collected and filed.
Monitor, process, and issue change orders, ensuring correct documentation and approval and maintaining records of associated financial impacts.
Process project accounts payable, ensure timely and accurate payments, and verify invoices against contractual terms and project requirements.
Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms, and keep documentation up to date and compliant.
Research and resolve subcontractor billing issues and discrepancies promptly.
Compile, prepare, and submit monthly project billings in accordance with contract requirements, ensuring accuracy and timely submission.
Track and bill stored materials when permitted by contract, maintaining required backup documentation.
Track payment status, resolve discrepancies, and coordinate with customers to facilitate collections in accordance with contract terms.
Manage and update owner and subcontractor schedules of values, ensuring accuracy and alignment with project progress and contract terms.
Support submission and tracking of contractual compliance documentation, including certified payroll, OCIP/CCIP, and insurance requirements.
Research and resolve billing and payment discrepancies promptly.
Support project closeout, including final billings, retention, subcontract reconciliation, and final lien waivers.