Project Accountant

Aston Carter•Woodridge, IL

2d•$33 - $36•Hybrid

About The Position

The Project Accountant supports all aspects of project accounting for construction and engineering projects, including budget and contract preparation, client billing, and subcontractor cost management. The role manages project financials from setup through billing and collections, reconciles billings and scopes of work, and supports project managers and engineers. The position is with a fast-growing engineering organization that designs and delivers network infrastructure for data centers. It offers a stable, entrepreneurial, family-oriented environment where employees can help create processes and contribute directly to company growth. The role is based in a traditional suburban office in Woodridge, Illinois, and follows a hybrid schedule. The company strongly prefers employees to be in the office four days per week, with flexibility for the right person. The organization has approximately 32 employees and plans to grow to more than 45. This is a contract-to-hire position. The stated pay range is $33.00–$36.00 per hour. Eligible benefits for this temporary role may include medical, dental, and vision coverage; critical illness, accident, and hospital coverage; a 401(k) retirement plan with pre-tax and Roth contributions; voluntary life and AD&D insurance; short- and long-term disability; a health spending account; transportation benefits; an employee assistance program; and paid time off, vacation, or sick leave.

Requirements

3–5 years of accounting experience in construction projects, preferably in the architecture, engineering, and construction industry.
Comprehensive understanding of construction accounting processes, including project setup, subcontractor management, billing, and collections.
Hands-on experience with Deltek Vision, Deltek Vantagepoint, or similar project accounting software, and ability to work with the newest version of Deltek Vantagepoint.
Experience with payroll software systems that integrate with Deltek or Deltek Vantagepoint.
Strong Microsoft Excel proficiency, including building and maintaining detailed spreadsheets for project and financial reporting.
Proficiency in Microsoft Word and PowerPoint for proposal preparation and documentation.
Ability to perform accurate voucher data entry and coding for project and general ledger accounts.
Ability to work under pressure and meet month-end close and reporting deadlines.
Experience with month-end close, journal entries, financial reporting, accounts receivable, HR-related accounting activities, and payroll support.

Responsibilities

Support the construction project accounting cycle from project setup through subcontractor management, billing, and collections.
Prepare and maintain project budgets, contracts, and billing schedules consistent with project scopes of work.
Enter voucher data accurately and code entries to project and general ledger structures.
Maintain project files, including contract changes, resource changes, and subcontractor records.
Create and maintain project structures in the accounting software and production network for tracking and reporting.
Prepare Excel spreadsheets for project financial analysis, reporting, and reconciliations.
Assist project managers with expense reports and reconcile expenses to receipts and company credit cards.
Prepare lien waivers and other documentation for billing and collections.
Contact clients about billing issues, outstanding invoices, and collections.
Assist with month-end close activities, journal entries, financial reporting, accounts receivable, HR-related accounting tasks, and payroll support.
Prepare proposals using office templates and prospect-issued RFPs, ensuring compliance with submission requirements.
Maintain employee resumes, headshots, and experience information for proposal documents according to RFP requirements.
Assist project engineers with binding, assembling, and preparing proposal documents for issuance.
Coordinate travel bookings with the company travel agent in accordance with company policies and project needs.
Code travel bookings to appropriate projects for accurate cost allocation and reporting.
Review employee expense reports for documentation, coding, and policy compliance.
Assist project managers with documents and spreadsheets for project planning, tracking, and reporting.
Manage vendor bid forms under the direction of the project team, ensuring timely and accurate distribution and collection.
Work efficiently in a high-volume invoicing environment, learn existing processes, and contribute to process improvements.
Contribute to developing and implementing standard operating procedures to support company growth.