Project Accountant Associate 3

GAI Consultants•Pittsburgh, PA

6d•Remote

About The Position

GAI Consultants is seeking a Project Accountant Associate to assist the Project Manager throughout the project life cycle. This role involves establishing project budgets, reviewing and preparing client invoices, coordinating accounts receivable and work-in-progress reviews, and monitoring project financial performance. The ideal candidate will possess strong analytical thinking, problem-solving skills, and the ability to work effectively within a team. This position can be performed remotely or from any of GAI's office locations.

Requirements

Great analytical thinking.
Problem-solving skills.
Ability to work within a team.
Ability to complete complex client invoices.
Responsible for personal task management and adherence to deadlines and scope.
Receives moderate supervision on work assignments.
Proficiency in Deltek for project setup and lifecycle maintenance.
Experience with accounts receivable (AR) and work-in-progress (WIP) monitoring.
Experience with sub-consultant invoice review and approval.
Ability to maintain appropriate project documentation.
Essential communication skills, verbally, in writing, and in presentations.
Ability to collaborate with internal and external teams.
Ability to routinely interact with organizational leaders, clients, officials, contractors, and others.

Nice To Haves

Assist with training for new and existing staff.

Responsibilities

Assist the Project Manager throughout the project life cycle.
Establish project budgets.
Review and prepare client invoices.
Coordinate accounts receivable and work-in-progress review.
Review project financial performance.
Complete complex client invoices.
Manage personal tasks and adhere to deadlines and scope.
Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
Perform Project Setup and lifecycle maintenance in Deltek, including creating Work Breakdown Structures, inputting budgets, reviewing/filing contracts, creating billing terms, and batching draft invoices.
Reference Invoicing Summary Report for budget and billing guidance.
Review rates, costs, dates, factors, WIP, and comments for mischarges and errors.
Mark up draft invoices for Project Manager review and accurately input all changes.
Input WIP comments into system tools as needed.
Confirm backup/status reports are attached as needed.
Submit invoice to client per contract requirements.
File emailed invoices in the project folder.
Confirm with PM when WIP may be billed.
Confirm status and amount of supplement or CO when applicable.
Enter AR comments in Deltek for all past-due invoices.
Notify Management of potential and confirmed Write-offs.
Utilize system tools to conduct AR follow-up in a timely fashion.
Maintain up-to-date AR comments in system tools.
Review and approve sub-consultant invoices.
Maintain appropriate documentation on projects.
Assist with training for new and existing staff.
Work as part of a team and coordinate work with others.
Possess essential communication skills, verbally, in writing, and in presentations.
Actively participate in discussions and tasks.
Collaborate with internal and external teams.
Routinely interact with organizational leaders, clients, officials, contractors, and others.