Project Accountant - Accounts Receivable

Envelop Group•Indianapolis, IN

15d

About The Position

Envelop Group is a collection of companies focused on designing, installing, and optimizing custom facility technologies. The Project Accountant - Accounts Receivable supports customer billing and collections, payment processing, account reconciliation, reporting, customer service, and process improvement. The role prepares invoices under contract terms and project billing schedules, assists with AIA billing documentation, applies incoming payments, investigates account discrepancies, monitors overdue balances, and maintains accurate accounts receivable records and reports. The position is performed in an office environment and may require meeting project-, customer-, or company-specific requirements.

Requirements

High school diploma or equivalent required.
Associate degree in accounting or finance, or equivalent training and experience.
At least 2 years of accounts receivable experience.
Demonstrated understanding of accounts receivable, internal controls, and general accounting practices.
Proficiency with accounts payable software, accounting systems, and Microsoft Office, particularly Excel.
Excellent verbal and written communication and strong interpersonal skills.
High integrity and ability to handle confidential information with discretion and sensitivity.
Strong analytical and problem-solving abilities and a proactive approach to resolving issues.
Strong attention to detail, organization, and time management, with the ability to handle multiple tasks simultaneously.
Legally authorized to work in the United States without current or future employer-based sponsorship.
Must complete a pre-hire drug test and background check.

Nice To Haves

Accounts receivable experience in the construction industry.
Experience with AIA billing and construction billing documentation.

Responsibilities

Prepare and process customer invoices according to contract terms, project requirements, and billing schedules.
Assist with AIA billing applications and coordinate with project teams to obtain schedules of values, percent-complete information, lien waivers, and supporting documentation.
Help ensure billings are accurate and submitted by established deadlines.
Receive and process payments by checks, electronic transfers, and credit cards; verify payment details, allocate payments to customer accounts, and update the accounting system.
Review customer accounts, reconcile balances, investigate payment or invoicing discrepancies, and work with customers, project teams, and internal departments to resolve issues.
Monitor accounts receivable aging and follow up with customers about overdue balances by phone, email, or other appropriate channels.
Document collection activity, support payment arrangements when appropriate, and escalate unresolved or disputed balances.
Maintain accounts receivable records and prepare reports on aging, collections, unapplied cash, and billing status.
Identify trends, risks, and outstanding issues that may affect cash flow or timely collection.
Respond promptly and professionally to customer questions about invoices, billing documentation, payment status, and account balances.
Identify opportunities to improve billing, cash application, reconciliation, and collection processes.
Follow company procedures and internal controls, maintain appropriate documentation, and support consistent processes across the organization.