Project Accountant - Accounts Receivable

Envelop Group•Indianapolis, IN

About The Position

Envelop Group is a collection of companies focused on designing, installing, and optimizing custom facility technologies. The Project Accountant - Accounts Receivable is responsible for customer billing, AIA invoicing, payment processing, cash application, account reconciliation, collections, reporting, and customer service. The role works with customers, project teams, and internal departments to ensure accurate billing and account records, resolve payment and invoicing issues, and support timely collections. The position also identifies opportunities to improve billing and accounts receivable processes, follows company procedures and internal controls, maintains appropriate documentation, and supports consistent processes across the organization. Work is performed in an office environment and may also be subject to requirements imposed by specific projects, customers, or the company. Applicants must be legally authorized to work in the United States without current or future employer-based sponsorship. Pre-hire requirements include a drug test and background check.

Requirements

High school diploma or equivalent.
At least 2 years of accounts receivable experience.
Demonstrated understanding of accounts receivable, internal controls, and general accounting practices.
Proficiency with accounts payable software, accounting systems, and Microsoft Office, particularly Excel.
Excellent verbal and written communication and strong interpersonal skills.
High integrity and ability to handle confidential information with discretion and sensitivity.
Strong analytical and problem-solving abilities, with a proactive approach to resolving issues.
Strong attention to detail, organization, and time management, including the ability to handle multiple tasks simultaneously.
Legally authorized to work in the United States without employer-based sponsorship now or in the future.
Ability to operate standard office equipment and keyboards; use hand tools, a laptop, email, smartphone, and tablet.
Ability to satisfy any requirements imposed by specific projects, customers, or the company.
Must complete pre-hire drug testing and a background check.

Nice To Haves

Associate degree in accounting or finance, or equivalent training and experience.
Accounts receivable experience in the construction industry.
Experience with AIA billing and construction billing documentation.

Responsibilities

Prepare and process customer invoices according to contract terms, project requirements, and billing schedules.
Assist with AIA billing applications and coordinate with project teams to obtain schedules of values, percent-complete information, lien waivers, and supporting documentation.
Help ensure billings are accurate and submitted by established deadlines.
Receive and process payments by check, electronic transfer, credit card, and other channels; verify payment details, allocate payments to customer accounts, and update the accounting system.
Review customer accounts, reconcile balances, and investigate payment or invoicing discrepancies.
Partner with customers, project teams, and internal departments to resolve account issues and maintain accurate records.
Monitor accounts receivable aging and follow up with customers regarding overdue balances by phone, email, or other appropriate channels.
Document collection activity, support payment arrangements when appropriate, and escalate unresolved or disputed balances.
Maintain accounts receivable records and prepare reports on aging, collections, unapplied cash, and billing status.
Identify trends, risks, and outstanding issues that may affect cash flow or timely collection.
Respond promptly and professionally to customer questions about invoices, billing documentation, payment status, and account balances.
Identify opportunities to improve billing, cash application, reconciliation, and collection processes.
Follow company procedures and internal controls, maintain appropriate documentation, and support process consistency.