Programs Project Manager

Woodcraft Rangers•Los Angeles, CA

2d•$75,000 - $88,000•Onsite

About The Position

Woodcraft Rangers, established in 1922, is a mission-driven organization dedicated to guiding young people toward purposeful lives through holistic development. They offer TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning, serving over 30,000 youth annually across Los Angeles, San Bernardino, and Riverside counties. Their services extend to early learning, environmental and social justice, college access, and inclusion services for youth with disabilities, alongside a college and career advancement program for staff. The ideal candidate for the Programs Project Manager role is a highly organized, proactive, and mission-driven individual with strong project planning, coordination, and communication skills. They should be adept at establishing structure and process, managing competing priorities, and driving tasks to completion with minimal supervision. A passion for youth development and community impact is essential, as is the ability to collaborate across departments and support diverse programmatic needs.

Requirements

2-3+ years of project management, program coordination, or operations experience, preferably in a nonprofit or education-related setting
Strong project management skills, including experience building timelines, tracking milestones, and managing multiple projects simultaneously
Excellent written and verbal communication skills, including the ability to facilitate meetings, drive alignment across departments, and take clear, accurate meeting notes
Demonstrated ability to operationalize projects — turning strategy and ideas into clear plans, workflows, and processes that departments can execute
Proficiency with project management tools (such as Asana, Monday.com, or Smartsheet) as well as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
Ability to work in a fast-paced, dynamic environment and adapt quickly to shifting priorities, including hands-on support during program launches and trainings
Strong interpersonal skills and a collaborative spirit; ability to influence without authority and work effectively across teams and with external partners and stakeholders
Demonstrated experience managing large-scale, multi-department projects (e.g., programs serving hundreds or thousands of participants, multi-site rollouts, or projects with significant budgets) — not just single, small-scope projects
Experience managing a portfolio of concurrent projects rather than one project at a time, with the ability to prioritize across competing departmental needs
Experience building and maintaining ongoing quality-assurance or implementation-fidelity processes that support consistent execution throughout a full program year, not only at project launch
Proven ability to build executive-level reports, dashboards, or scorecards that synthesize data from multiple departments into a single, clear view
Strong analytical judgment — able to translate department-level detail into concise executive summaries, identify trends or risks across departments, and recommend clear course corrections
Sound judgment in determining what to escalate to the CPO versus resolve independently, with a track record of proactively flagging risks before they become problems

Nice To Haves

Bachelor's degree in business administration, project management, or a related field preferred
PMP, CAPM, or similar project management certification a plus
Experience with reporting or BI tools (e.g., Excel/Google Sheets, Power BI, Tableau, Looker Studio, or Smartsheet reporting) a plus

Responsibilities

Lead end-to-end project management for key initiatives across Expanded Learning, Student Services, and Learning and Development, including scoping, planning, and sequencing work so departments can move from strategy to execution
Build and maintain project plans, timelines, and milestone trackers, ensuring deliverables stay on schedule and roadblocks are surfaced and resolved quickly
Facilitate and support cross-departmental project meetings by setting agendas, taking detailed notes, tracking action items, and following up to ensure completion and accountability
Partner with department leads to design and document repeatable workflows, templates, and standard operating procedures that help departments operationalize new programs, trainings, and rollouts efficiently
Provide hands-on project management support to the Programs Division — including Expanded Learning, Student Services, and Learning and Development particularly during high-priority periods such as program launches, training rollouts, and large-scale events
Track project risks, dependencies, and resource needs across departments, proactively flagging issues to the CPO and department leads before they impact timelines
Manage a portfolio of division-wide projects, maintaining a master project calendar and providing regular status reporting to the CPO and department leadership
Identify opportunities to streamline processes and improve project execution across departments, and manage confidential information with the highest level of discretion and professionalism
Draft, proofread, and manage project-related correspondence, updates, and status reports, ensuring timely and professional communication with internal stakeholders and external partners
Own a recurring reporting cadence — compiling and delivering monthly and quarterly project roll-ups that synthesize updates from Expanded Learning, Student Services, and Learning and Development into a single, executive-level summary with clear recommendations for the CPO
Maintain year-round implementation-fidelity and quality-assurance monitoring across active projects — not just at launch — through recurring check-ins, site visits, or quality rubrics, flagging performance gaps and recommending course corrections