Programs & Projects Coordinator, Senior

Boise State University • Boise, ID

4d • $60,674 - $75,837 • Hybrid

About The Position

The Programs & Project Coordinator, Senior, facilitates work focused on student success, in collaboration with units across divisions of the university. This position will be in person with 1-2 days remote/hybrid schedule. This is a temporary position with an expected duration through September 2030. This position is not eligible for visa sponsorship. The Microelectronics Education and Research Center (MERC) is the hub for microelectronics innovation, entrepreneurship, and workforce development in Idaho. Organized within Boise State’s College of Engineering, MERC centralizes and coordinates opportunities for all students in essential career preparation and unique research opportunities alongside expert faculty. Several workforce development grants, such as the AWESOME (Advancing Workforce Experience in Semiconductors through Outreach and Mentoring Excellence) Center, have become signature programs for MERC coming from state, federal, and other funding sources. The goals of each is to bolster microelectronics career pathways for students across the region through K-12 outreach and recruiting, curriculum updates across the university and with other institutions, development of new experiential learning programs, and through external partnerships. The workforce development grants currently housed within MERC establish Boise State as a nationwide leader in semiconductor education and research, while significantly enhancing opportunities for the next generation of professionals entering the workforce.

Requirements

• Ability to manage/coordinate projects and navigate multiple task streams, and ensure work is carried out in a timely fashion.
• Strong ability to think analytically and critically.
• Excellent organizational and written and verbal communication skills.
• Ability to work independently to solve problems and seek resolution.
• Ability to maintain a high level of accuracy and attention to detail.
• Bachelor’s Degree or equivalent plus 5 years experience.

Nice To Haves

• 5+ years of experience managing complex, multi-stakeholder research projects or academic initiatives, demonstrating strong organizational, facilitation, and team coordination skills.
• Master’s degree in a relevant field; background in semiconductors and/or higher education.
• Excellent written and verbal communication skills, with a collaborative, solutions-oriented approach.
• Proficiency with productivity tools or project management software (e.g., Basecamp, Jira, Monday, Microsoft Office, Google Workspace).
• Demonstrated experience in budget oversight, grant administration, and financial reporting.
• Demonstrated event management experience.
• Experience in an academic or research environment is strongly preferred.
• Experience with recruiting, marketing, and promotion in the semiconductor industry.

Responsibilities

• Support the overall strategic and operational management of programs in collaboration with principal investigators/center directors and other current team members, positioning the programs to contribute to better educational outcomes and improved research culture.
• Schedule and facilitate coordination meetings both virtually and in-person for assigned programs and projects.
• Develop and monitor project work plans, timelines, and deliverables across assigned programs and projects.
• Maintain comprehensive documentation and project tracking systems to ensure accountability and transparency.
• Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development.
• Coordinate integration of projects and track workflow to monitor progress.
• Serve as a point of communication for the center, liaising with internal stakeholders, institutional partners, external collaborators, and industry partners.
• Coordinate scheduling, logistics, and agendas for all recurring and ad hoc meetings for assigned programs and projects.
• Prioritize support for all marketing and promotional activities, coordinating the creation and dissemination of materials to effectively communicate the mission and events of programs and projects.
• Maintain and update internal communication tools, shared drives, and documentation systems to ensure information accessibility and continuity.
• Provide strategic budget oversight, ensuring compliance with grant/funding guidelines and institutional policies.
• Work closely with Research Administrators, who will be responsible for the detailed management and tracking of all budget-related activities.
• Collaborate with institutional grants and finance offices to ensure accurate and timely reporting and fiscal stewardship.
• Execute administrative actions including personnel hiring, separation, contract payments, travel, and purchasing as needed.
• Coordinate training workshops, onboarding, and other developmental opportunities to support student learning and professional growth.
• Cultivate a supportive, welcoming environment that promotes student engagement and success.
• Contribute to institutional change related to student success by supporting continuous improvement action planning, assessment, and modifications.
• Monitor student data dashboards and compile reports related to student success.
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Senior