Programs Event Coordinator

Roots Community Health Center•San Jose, CA

5h•$30 - $32

About The Position

The Programs Event Coordinator consults with the Associate Director to support Family Health Programs by coordinating programmatic events that promote health, wellness, and community well-being. The role collaborates with multidisciplinary teams and community partners to deliver successful events supporting Roots’ mission to uplift individuals and families impacted by systemic inequities and poverty and advance health equity through accessible, community-centered services. The position coordinates event logistics across multiple sites, including planning, preparation, on-site execution, registration, and follow-up. It supports staff and event partners, ensures safety standards are followed, resolves event-day issues, and helps teams communicate and work effectively. The position requires schedule flexibility, including evenings and weekends, and on-site work as needed; on-site work may be full-time during periods of high event activity.

Requirements

Bachelor’s degree or three to five years of related experience and/or training, or an equivalent combination of education and experience; listed as preferred.
Ability to work effectively with people from diverse backgrounds and engage professionally with staff at all levels and across departments.
Excellent verbal, written, and interpersonal communication skills, with strong analytical and writing abilities.
Strong project and event management skills, including planning, time management, goal-setting, multitasking, prioritization, and meeting deadlines.
Knowledge of event logistics, safety standards, customer service, equipment, and event setup procedures.
Ability to provide guidance, support, and problem-solving to team members, vendors, and stakeholders.
Ability to manage competing priorities, work under pressure, and adapt to changing circumstances, including crises and event execution.
Ability to collaborate across departments and work independently with minimal supervision.
Flexibility and adaptability to changing event and organizational needs.
Proficiency in Microsoft Office.
Flexibility to work varied schedules, including evenings and weekends, based on program, client, and organizational needs.
Ability to work on-site as needed, including up to full-time during periods of high event activity.

Nice To Haves

Experience working in a nonprofit organization or community health setting is preferred.
Google Workspace experience is preferred.

Responsibilities

Coordinate and schedule logistical details for community events across multiple sites, including pre-event planning and preparation, on-site coordination, and post-event follow-up.
Maintain RSVP information and manage event registration areas.
Coordinate and support on-site event execution, including setup, teardown, and other logistics.
Guide and support staff during event setup, including placement of equipment, furniture, and signage.
Coordinate with event vendors, suppliers, and contractors to ensure timely services and successful event execution.
Ensure compliance with event safety standards and regulations, and promptly address safety concerns or issues.
Troubleshoot and resolve issues or challenges that arise on-site during events.
Collaborate with leads to address questions and concerns and provide guidance.
Support effective communication and coordination within teams and foster a positive, productive work environment.
Support or coordinate other event-related work as needed.