Programs Coordinator

City of San Luis•Parks and Recreation, AZ

1d•Onsite

About The Position

Under the general supervision of the Recreation Manager, the incumbent coordinates recreational programs for residents and visitors including youth camps, after-school enrichment programs, community recreation programs, and outreach initiatives; promote program activities; and perform a variety of tasks related to assigned areas of responsibility. The Programs Coordinator assists department leadership by providing administrative and operational support to supervisors, managers, and administrative staff; perform a wide variety of responsibilities related to program registration and community partnerships department budget tracking, account coordination, and develop new systems or improve existing systems and procedures to increase department efficiency.

Requirements

A high school diploma or GED equivalent
Three (3) years of full-time work planning, coordinating, organizing recreational activities/sports.
Arizona Driver’s License
Level 1 Fingerprint Clearance Card
First Aid/CPR Certification
Residency in the United States and within 25 miles of the City of San Luis
Ability to pass an extensive background check.

Nice To Haves

Bilingual in Spanish.
San Luis residency.

Responsibilities

Plan, coordinate, implement, promote, and evaluate a variety of recreation programs and services, including youth camps, after-school enrichment programs, recreation classes, athletics, wellness programs, arts and cultural activities, outdoor recreation, educational workshops, and community engagement initiatives.
Develop and maintain partnerships with schools, community organizations, instructors, volunteers, service providers, sponsors, and facility user groups to expand recreational opportunities and enhance program delivery.
Serve as a liaison between the Parks and Recreation Department, school districts, community organizations, program instructors, volunteers, and the public regarding recreation programs, facilities, events, and community resources.
Assist with the planning, coordination, promotion, and execution of city-sponsored events, special events, community celebrations, and departmental activities.
Coordinate participant registration processes and maintain accurate records for recreation programs, classes, workshops, camps, after-school programs, facility reservations, rentals, and special events.
Collaborate with department staff to schedule and maintain park and recreation facility calendars, ensuring efficient use of facilities for programs, rentals, events, and community activities.
Develop and distributes promotional and marketing materials, including flyers, brochures, social media content, website updates, newsletters, and community outreach communications.
Maintain accurate program records, participation data, budget ledgers, sponsorship information, and expenditure tracking for reporting, evaluation, and budgetary purposes.
Process purchase orders, invoices, deposits, refunds, check requests, registrations, vendor agreements, instructor contracts, facility use permits, and related financial and administrative documentation.
Assist in the preparation and monitoring of departmental budgets, program revenues, expenditures, grants, sponsorships, and partnership agreements.
Research, recommend, and implement new recreation programs, services, and operational improvements that respond to community needs and increase departmental effectiveness and efficiency.
Assist with recruitment, training, and scheduling of assigned staff and volunteers; ensure compliance with City policies, safety procedures, and program standards.
Attend professional meetings, conferences, training programs, and community events to remain informed of current trends, best practices, and emerging opportunities in parks and recreation programming.
Respond to inquiries, resolving concerns, and assisting residents, participants, instructors, vendors, and community partners.
Perform related duties as assigned.