Programs Coordinator

Wagner Equipment•Aurora, CO

8h•$58,743 - $75,843•Onsite

About The Position

Wagner Equipment Co. offers challenging career opportunities, extensive training and employee development along with an opportunity to grow your career and thrive under Wagner’s reputation for excellence. We offer excellent benefits and supply you with the tools you need to maximize your potential and grow within Wagner.

Requirements

High School Diploma or GED required
Three to five years of administrative, accounting, invoicing, sales support, or program administration experience is a must
Advanced Microsoft Excel skills, including formulas, pivot tables, and data analysis preferred

Nice To Haves

Bachelor’s degree in business, Accounting, Finance, or related field - preferred
Experience with financial reporting, invoicing systems, claims administration, or inventory support preferred
Knowledge of Caterpillar programs, equipment sales processes, and warranty/program claim administration
Experience working with ERP, accounting, invoicing, or inventory management systems
Strong analytical and auditing capabilities
Proven ability to manage multiple priorities and deadlines in a fast-paced environment

Responsibilities

Review, calculate, and complete gross profit worksheets for equipment sales, rentals, leases, and conversions.
Process and administer manufacturer incentive programs, rebates, credits, and sales support programs.
Submit and monitor Caterpillar (CAT) program claims through applicable reporting systems.
Maintain complete and accurate documentation supporting all submitted claims.
Coordinate quarterly program audits and provide supporting documentation as requested.
Research and resolve claim discrepancies, rejected submissions, and payment issues.
Track open claims, accruals, and receivables to ensure timely collection of program funds.
Approve and process eligible credits, rebates, and claims in coordination with Accounts Payable and Accounting.
Maintain monthly accrual reporting and reconcile program activity.
Analyze transaction data and identify discrepancies requiring correction or escalation.
Coordinate inventory-related updates and reporting activities.
Assist with ordering and tracking allied products and associated documentation.
Maintain spreadsheets, databases, and reporting tools supporting sales transactions, warranty activity, claims, and inventory.
Support internal and external audits through accurate record retention and document management.
Ensure compliance with company policies, financial controls, and manufacturer program requirements.
Generate recurring and ad hoc reports for Sales Management and departmental leadership.
Identify opportunities to improve workflow efficiency, reporting accuracy, and internal controls.
Collaborate with Sales, Accounting, Finance, Accounts Payable, Inventory, Operations, and manufacturer representatives to ensure accurate and timely transaction processing.
Provide administrative and analytical support to departmental leadership.
Perform additional duties and special projects as assigned.

Benefits

Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year
8 company paid holidays
Medical, dental, and vision insurance
Life and AD&D Insurance
Retirement Plans - 401K and Roth 401K, eligible employees can receive a company contribution up to 7%
Tuition Reimbursement
Employee Assistance Program (EAP)
CEFCU - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
Supplemental life Insurance
Critical Illness + Accidental Insurance
ID WatchDog
Discounted employee phone plans