Programs Assistant (12 Month Term – Maternity Leave Coverage)

MANITOBA EMPLOYMENT ESSENTIALS AND TRAINING (MEET)•Winnipeg, MB

9d•Onsite

About The Position

Essential Skills Manitoba is seeking a Programs Assistant to support smooth day‑to‑day operations by coordinating travel, managing office supply needs, maintaining accurate learner data, and delivering professional reception services. This role helps create an organized, efficient, and welcoming environment for staff, learners, and the public.

Requirements

Secondary school diploma or equivalent experience.
Minimum of two years of relevant experience.
Proficiency with computer software and office equipment.
Strong written and verbal communication skills.
Ability to prioritize, multitask, and manage competing deadlines.
Exceptional attention to detail.
Experience coordinating calendars and meetings.
Ability to work independently and as part of a team.
Flexible, adaptable, and comfortable in changing environments.
Builds rapport and provide exceptional customer service.
Organized and adhere to deadlines.
Demonstrated initiative and problem‑solving skills.
Strong interpersonal and listening skills.
Ensures the process guide is consistently followed and that all tasks align with the guide.
Maintains confidentiality at all times.
Applicants must be legally entitled to work in Canada.
Successful applicant will be required to provide the results of the below listed safety check.
Vulnerable Persons Check

Responsibilities

Be a positive and informed representative of the Organization.
Welcome visitors, staff, and service providers in a friendly and professional way.
Provide general office support by managing calls, voicemail, and emails while asking the right questions, directing messages promptly.
Book hotels, flights, and car rentals across the province for staff and service providers.
Order office supplies when needed and file the invoices in the correct folder.
Check Winnipeg office equipment such as printers, postage machine supplies, and office supply cabinets on a weekly basis to ensure everything is fully stocked and functioning properly. This includes managing cartridge orders and returns, coordinating technical support with supervisor approval, and communicating any equipment outages or updates to the office.
Check the training area water bottle stock and maintain or adjust the water bottle schedule as needed.
Report any office appliance issues or maintenance needs to the supervisor, and schedule the vendor for maintenance requests once supervisor approval is received.
Check the training area daily to make sure the rooms are properly set up and ready for use.
Manage and fulfill printing requests for all regions as they come in.
Arrange courier or shipping services when required.
Prepare refreshments for training sessions as required.
Check the mailbox every day and distribute the mail.
Update learner information in database, especially when there is timeline indications.
Handle inventory management and tracking of ESM’s promotional supplies as needed.
Manage door system as required.
Load and unload the dishwasher each day.
Other duties as assigned.