Programs and Events Assistant (Summer Position - Canada Summer Jobs Program)

UFV SUS•Abbotsford, BC

3d•Onsite

About The Position

The UFV Student Union Society (SUS) is looking for a motivated and creative Special Events Program Planner to support the planning, coordination, and delivery of SUS events, programs, and student engagement initiatives. This temporary summer role is a great opportunity for someone looking to gain hands-on experience in event planning, student services, campus programming and community engagement. The successful candidate will assist with the development and execution of SUS events and programs, support Clubs and Associations, and help identify new and innovative ways to connect with students on campus. The Special Events Program Planner will work closely with SUS staff across departments, communicate with students and Clubs and Associations, liaise with vendors and suppliers, and support the overall success of SUS programming.

Requirements

Basic event planning or event support experience is considered an asset
An understanding of the importance of Justice, Equity, Diversity and Inclusion in student programming and community spaces
Ability to provide friendly, professional support, solve problems and demonstrate patience
Ability to communicate clearly and professionally by phone, email and in person
Basic knowledge of Microsoft Office, Slack, Basecamp and Rubric is considered an asset
Ability to manage tasks, meet deadlines and support projects within a set timeframe
Ability to adjust priorities, take on projects with minimal notice and help prepare backup plans for events and programs
Ability to collaborate with staff and support day-to-day SUS operations
Strong work ethic, good judgment, initiative, confidentiality and a high degree of professionalism
Be between 15 and 30 years old
Be a Canadian citizen, permanent resident, or a person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment
Have a valid Social Insurance Number
Be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Nice To Haves

Event Planning: Basic event planning or event support experience is considered an asset
Computer Literacy: Basic knowledge of Microsoft Office, Slack, Basecamp and Rubric is considered an asset

Responsibilities

Creating event detail forms, floor plans, budgets and related planning documents
Supporting safety, security and event approval processes
Assisting with event set-up and take-down
Supporting the on-site execution of events and programs
Helping ensure events run smoothly, safely and successfully
Following up with staff after events to collect data, feedback and recommendations
Reaching out to local businesses and building relationships to support and improve the Student Perks Program
Communicating with Clubs and Associations through Rubric, the online clubs management platform
Reviewing Club and Association registration packages and event requests
Proposing creative ways to promote, support and recognize Clubs and Associations on campus
Assisting with general administrative tasks related to events, programs and student engagement