Programming & Events Coordinator
About The Position
The Centre for Research & Innovation Support (CRIS) serves as a hub connecting expertise from the Division of the Vice-President, Research & Innovation (VPRI), University of Toronto Libraries (UTL), and Information Technology Services (ITS). CRIS aims to promote visibility, access, and value of research and innovation supports through a researcher-centric website and a physical location. It identifies emerging issues and delivers programming for researchers' professional development. The University of Toronto is seeking a collaborative, self-directed, and results-focused professional to join the CRIS team. Reporting to the Manager, CRIS Operations and Programs, the Programming and Events Coordinator will support the CRIS portfolio by scheduling and coordinating events and program offerings for faculty and divisional research offices. This role involves liaising with colleagues to schedule offerings, collecting, editing, and disseminating promotional materials, and providing orientation to related procedures. The Coordinator will also optimize resource utilization by scheduling CRIS resources like collaborative meeting spaces and technology, and making recommendations on event logistics. Additionally, the role includes collecting and collating data such as registration information and post-event evaluations. As a first point of contact, the Coordinator will identify stakeholder needs, create intake records, and coordinate follow-ups. Team members prepare meeting agendas and presentation materials, and maintain records and databases.
Requirements
- Bachelor's Degree or equivalent combination of education and experience.
- Minimum three (3) years’ relevant experience in planning, coordinating and executing logistics for small to large-scale programs and events
- Demonstrated experience in meeting multiple and concurrent deadlines and working in a fast-paced environment
- Proven ability to maintain information on digital platforms, including websites, e-newsletters, listservs and databases
- Advanced proficiency with Microsoft 365 (Word, Excel, PowerPoint, Bookings) and e-mail software applications; proven ability to learn new systems and tools quickly.
- Strong proficiency in virtual collaboration platforms, such as MS Teams, Zoom, SharePoint
- Strong skills with website tools including WordPress or equivalent; and e-communication apps including Mailchimp or equivalent
- Excellent interpersonal, customer service, and communication skills with the ability to interact with a wide variety of stakeholders including faculty and senior leaders in a tactful, polite, professional and diplomatic way
- Excellent communication skills (oral and written); in order to prepare agendas, meeting materials and presentations and draft content for promotional materials
- Demonstrated excellent organizational skills to independently prioritize own workflow and time management skills to handle multiple deadlines and events occurring within short and overlapping time periods.
- Meticulous attention to detail
- Demonstrated high quality of work
Nice To Haves
- Familiarity with research and innovation administration
- Prior experience working in a research-focused environment
- Knowledge of relevant University of Toronto research and innovation policies and resources
Responsibilities
- Coordinating schedule for program and events calendars
- Acting as first point of contact for CRIS enquires, creating intake records and coordinating with the appropriate colleagues to address the requests
- Analyzing needs and making recommendations on logistics and options
- Determining logistical details and activities for events and/or programming
- Coordinating the preparation and distribution of promotional/outreach material
- Maintaining information on digital platforms including websites, and e-communication tools
- Editing content for brochures, newsletters, websites and/or handbooks
- Providing orientation to others on work procedures and practices including event registration, and room and equipment booking procedures
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
