Program Support Specialist

West 4th Strategy • Bethesda, MD

11d • Onsite

About The Position

We need an experienced Program Support Specialist at the Naval Dosimetry Center (NDC) in Bethesda, Maryland. NDC serves as the Navy's ionizing radiation dosimetry center of excellence, providing naval commands worldwide with radiation dosimetry processing, consultation services, and comprehensive exposure recordkeeping in support of force health protection and regulatory compliance. In this role, you will be the operational backbone of NDC, keeping programs running smoothly through coordination, documentation, scheduling, records management, onboarding and offboarding support, and quality support activities that ensure operations remain compliant, organized, and on track. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.

Requirements

• Bachelor's degree in Business Administration, Public Administration, or a related health sciences field
• At least one (1) year of experience providing programmatic or administrative support in a healthcare or scientific environment
• Experience organizing and filing records in accordance with security awareness and handling procedures
• Proficiency with Microsoft Office Suite including Teams, Word, Excel, Access, PowerPoint, and Publisher
• Experience using Adobe Pro and SharePoint to support program management efforts
• Strong written and oral communication skills
• Strong attention to detail and critical thinking skills
• U.S. Citizenship required
• Active secret clearance required

Nice To Haves

• Strong editing and formatting skills with the ability to compile input from multiple sources into cohesive documents using Government-provided templates and style guides
• Experience supporting shipment tracking and regulated materials handling
• Experience maintaining auditable technical records and supporting audit or corrective action workflows

Responsibilities

• Provide coordination, documentation, scheduling, tracking, and administrative support for approved programs and initiatives at NDC
• Organize, update, and maintain procedures, guidelines, reference materials, training support documentation, and operational records using organization-approved templates and systems
• Support onboarding and offboarding activities by preparing documentation packets, tracking completion of checklists, and reporting status to designated personnel
• Compile, organize, and present program objectives, performance information, and process data into draft summaries or standardized formats as directed
• Compile and track program-related data using organization-provided sources and templates to support status reporting and trend visibility
• Assist with routine quality support activities by documenting observed conditions, tracking corrective actions, and maintaining quality-related records
• Assist with preparation, organization, and maintenance of program-related instructional and reference materials
• Assist with responses to internal and external information requests by locating records, compiling information, and preparing draft correspondence for review and approval
• Track milestones, maintain status logs, and prepare draft updates and administrative materials as directed
• Provide general administrative support including calendar and schedule maintenance, correspondence routing, meeting coordination, and document formatting
• Maintain readiness of equipment used to support program activities by performing basic pre-use checks and documenting equipment status

Benefits

• health, dental, and vision insurance coverage
• 401k contribution options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level