Program Support Specialist 4 - Annapolis Junction, MD

M.C. Dean, Inc•Annapolis Junction , MD

3d•Onsite

About The Position

M.C. Dean is seeking a Program Support Specialist 4 to join their Security and Electronic Systems (SES) business unit. This role involves supporting a team that designs, engineers, integrates, operates, and maintains electronic security services for federal, local, and commercial customers. The specialist will collaborate with program management on business and contractual matters, maintain documentation, ensure compliance, and resolve issues related to commercial and federal contracts. Responsibilities include tracking change orders, preparing reports, organizing meetings, and producing technical documentation. The role requires strong communication, organizational, and computer skills, with experience in professional writing and document production being essential.

Requirements

Clearance/Citizen Type: Applicants selected will be subject to a government security investigation and may meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain TS/SCI with Poly level clearance required.
High School Diploma/GED with 12+ years of experience
Associate's Degree with 10+ years of experience
Bachelor's Degree with 7+ years of experience
Master's Degree with 5+ years of experience
Experience in professional writing, editing, and document production required.
Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
Accuracy and attention to detail.
Ability to work independently and resolve practical problems.
Must be an effective communicator with excellent written and oral communication skills.
Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
Must have strong multitasking skills.
Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
Maintain proposal, project and contractual documentation including contract repositories.
Ensure compliance with contract requirements and perform all other position related duties as assigned.
Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
Assist Program Manager in preparation of monthly reports and other financial reports.
Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
Prepare documentation for employee permits, security, certification, travel requests.
Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
Document and accurately capture information from meetings, conversations, and presentations.
Research, analyze, and cite reference materials from print and online sources.
Design professional document templates for internal and external use.
Develop schedules, outlines, and templates for various types of proposal and project documentation.
Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.