Program Support Administrator

External•Hamilton, WA

3d•Onsite

About The Position

Janicki Industries is seeking a Program Support Administrator to join their growing team. This on-site position in Hamilton, Washington State, involves managing sales and contract activities for the Space, Military, or Marine department. The role requires a strong understanding of state and federal laws, company policies, manufacturing processes, accounting, and sales processes. The administrator will work in a fast-paced, dynamic environment, manage shifting priorities, and maintain customer confidentiality. This position requires the ability to obtain a U.S. Secret Security Clearance and participate in a Continuous Evaluation program.

Requirements

Applicants must be a US Citizen or of Legal Permanent Resident Status.
Ability to obtain a U.S. Secret Security Clearance.
Agreed to enter a Continuous Evaluation program.
Bachelor’s degree required, preferably in business administration, program management, engineering, or a related field. Extensive industry experience may be substituted for education based on qualifications.
7–10 years of relevant experience in sales, contracts, or program management.
Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools.
Exceptional verbal and written communication skills in English.
Experience presenting to executives, managing customer relations, and negotiating contracts.
Self-motivated and detail-oriented.
Strong organizational, written, and verbal communication skills.
Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR.
Must have excellent communication skills, both verbal and written in the English language.
Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job.

Nice To Haves

Aerospace industry experience strongly preferred.

Responsibilities

Reviews and executes contracts, agreements, terms & conditions, and customer requirements.
Facilitates the contract process by reviewing agreements for deviations from Janicki Industries’ proposals and ensuring mutual agreement between JI and the customer.
Coordinates with customer representatives for Invoice Forecasting and with JI Accounting/BIS to capture required information and prepare Progress Payment forms (SF1443) for invoicing.
Works closely with Program Managers to ensure contracts are executed within specified terms.
Assesses potential risks associated with contract terms and implements steps to mitigate them.
Ensures all contractual deadlines and conditions, including payments and shipments, are met.
Maintains an organized system of physical and digital records.
Establishes standardized language for existing and new contracts.
Reviews incoming quote requests (RFQs) to identify submission requirements and set up new projects using incoming data.
Communicates with customers and completes necessary reports, forms, and surveys.
Leverages experience and judgment to effectively plan and accomplish goals.
Prepares systems and supporting documents for the execution of shipping and invoicing.
Monitors SQL reports and the Sales database to ensure accuracy and assists with troubleshooting report data in SAP.
Tracks awarded projects to ensure alignment with scope and requirements.
Supports the team in record management and documentation of project administration details.
Develops and updates management reports and presentations as needed.
Understands Janicki Industries' business systems, procedures, and processes, ensuring seamless integration.
Perform other duties as assigned.