Program Supervisor II

Volunteers of America Los Angeles•Los Angeles, CA

21h•Onsite

About The Position

The Program Supervisor II provides experience-based competencies and administrative assistance to further efforts of the program staff to fulfill the contracted goals and objectives. Program leaders are responsible to meet all program contractual daily Key Performance Indicators including daily program numbers, data quality input, note taking, exits indicators and services provided. Services for this position must be provided on-site. As a result, the positions supervised by this job description are on-site, and supervisors / managers / leaders must be on site to provide proper direction and oversight.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications.
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
Associate’s degree or a combination of relevant education and experience (2 years).
12 Months of supervisory experience in a social services organization (leading programs, projects, or staff).

Nice To Haves

Master of Social Work or discipline related to Program services
Prior experience as a supervisor or team leader managing (5) or more individuals
Experience with managing public contacts (e.g. HUD ESG, SAMHSA)
Experience with report development for public funders
Knowledge about community resources
Experience with HMIS and other relevant databases used by partner service providers
Ability to work with people from various backgrounds and/or limited English capabilities

Responsibilities

Achieve grant objectives by supervising the program staff, providing expertise, and monitoring service delivery, while providing information to the Director, highlighting progress in reaching goals.
Coordinate day-to-day operations of program service providers, overseeing intake, creation of service plans and delivery of services to clients.
Conducts weekly case conferencing and monthly case files audits to assure participant records are complete and accurate.
Monitor program compliance to VOALA policies and required procedures; maintains documentation of all program procedures.
Assist Director with implementing policies, procedures and forms that facilitate the effective operation of intensive case management and delivery of high-quality services – train and mentor staff.
Coordinate outreach and collaboration efforts with community partners and stakeholders.
Responsible for day-to-day Program efforts, providing guidance and supervision for staff, budget oversight, project timelines, and anticipated outcomes.
Effectively plans workload of subordinate individuals and programs; budgets, deploys, and organizes resources.
Keep and maintain appropriate records of all services provided to clients, in both hard (paper) and soft (electronic) files, ensuring records are accurate and matching; report regularly to Director progress of project timelines.
Collaborates with other service providers to link various programs to community resources and supportive services.
Keep comprehensive records of compliance with Funder and Regulatory requirements.
Responsible for case management team’s development through: training, policy and procedure, structured supervision, and learning collaboratives.
Identifies better, faster, more efficient ways to achieve the program goals and objectives.
Community Outreach.
As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.