Program Specialist

Akima, LLC

5h•Onsite

About The Position

Tuvli, an Akima company, is hiring for a Program Specialist to support our DoS client located in Washington, DC. The Program Specialist will support knowledge sharing and understanding about the goals and purpose of foreign assistance to the Europe, Eurasia, and Central Asia region and the Office of the Coordinator of U.S. Assistance to Europe and Eurasia (ACE) in order to help reach foreign policy objectives. The Program Specialist will coordinate with a variety of stakeholders, including U.S. government representatives, non-governmental representatives, donor community representatives, foreign government representatives and audiences, State Department public affairs staff, and the public concerning the role of foreign assistance to the region and the role of ACE. The Program Specialist will draft a wide array of materials for a variety of audiences concerning the role, goals, success, and challenges of U.S. foreign assistance to Europe, Eurasia, and Central Asia. The Program Specialist will utilize a variety of platforms, including the Department’s intranet and internet, SharePoint, newsletters, and social media to disseminate information about foreign assistance to Europe, Eurasia, and Central Asia to key stakeholders. The Program Specialist will work with Public Affairs staff and on any media inquiries, statements, or other written material concerning foreign assistance to Europe, Eurasia, and Central Asia. The Program Specialist will facilitate and oversee the development and execution of special programs and events for targeted audiences to disseminate information about foreign assistance to Europe, Eurasia, and Central Asia. The Program Specialist will support the coordinator’s participation in meetings with foreign officials and other international and multilateral events that feature discussion of foreign assistance, and/or participate him/herself. This includes press, website, and newsletters regarding ACE’s role and other related priorities. The Program Specialist will perform office support duties to include but not limited to assembling documents in orientation binders for new staff, delivering documents to various Department offices.

Requirements

Bachelor’s Degree (in related field) and/or at least 5 years’ experience in international affairs/foreign policy, business management, social science, information technology, accounting, or other related fields.
At least Three (3) years of experience in project management
Project management certification (Possess active Project Management Professional (PMP) preferred.
At least Three (3) years of experience in production, communication, and dissemination of information and ideas to inform and entertain via written, oral, and visual media.
Experience developing strategies, evaluating process performance to keep teams organized, and allocate resources across projects.
Experience using and navigating Power Apps, Power Automate, and Visio for process mapping
Ability to produce, research, and formulate official responses for written and verbal requests as directed by leadership.
To prioritize and order tasks effectively, to employ a systematic approach to achieving objectives, to make appropriate use of limited resources.
Experience with Microsoft office, cloud-based applications, Office 365, and SharePoint.
Excellent writing, speaking, and research skills to produce independently prepared, authoritative documents under tight deadlines for consideration by senior managers in the Department.
Ability to manage and execute all information projects, tasks and deliverables as directed
Ability to evaluate implementation of significant communications and policy changes with appropriate staff and senior management as necessary.
Ability to work with subject matter experts to develop, update, or streamline communications templates, processes, and guidance.
Familiarity in developing project and program plans, goals, objectives, and milestones involving complex programs, systems, or issues of critical importance to the entire organization.
Knowledge in assessing project progress, conducting briefings, and preparing comprehensive reports with solutions and recommendations for top-level managers and executives.
Active Secret Clearance

Nice To Haves

Possess active Project Management Professional (PMP) preferred.

Responsibilities

Coordinate with stakeholders on role of foreign assistance to the region and the role of ACE.
Draft a wide array of materials for a variety of audiences concerning the role, goals, success, and challenges of U.S. foreign assistance to Europe, Eurasia, and Central Asia.
Utilize a variety of platforms to disseminate information about foreign assistance to Europe, Eurasia, and Central Asia to key stakeholders.
Facilitate development and execution of special programs and events.
Provide draft or advice on information sharing promotion.
Produce, research, and formulate official responses written and verbal requests as directed by ACE's executive leadership.
Draft, manage, and execute all informational materials, projects, tasks, and deliverables as directed by ACE executive leadership.
Evaluate implementation of significant communications and policy changes with appropriate staff and senior management as necessary.
Develop, update, or streamline templates, processes, and guidance.
Coordinate and develop outreach and communications project, e.g., monthly newsletter, fact sheets, website updates, etc. Data Analytics and Learning
Draft, coordinate, and post fact sheets on U.S. foreign assistance strategies, resources, and programs
Assist with the budget planning, reporting, and execution processes
Enter fiscal budget data in appropriate databases or spreadsheets
Store and maintain files and documentation in SharePoint, including but not limited to approved Operational Plans, CNs, F memos, etc.
Support participation in oversees meetings with foreign officials and other international and multilateral events that feature discussion of foreign assistance, and/or participate him/herself. This includes press, website, and newsletters, and other materials.
Provide expert policy advice on grants and contracts policy and approaches
Initiate, develop, and recommend award management policies, procedures, guidance, and controls for contracts and the various program portfolios
Coordinate with procurement/acquisition/award and program managers to implement training strategies
Authoritative technical expert, develop and present innovation
Plan, implement and coordinate comprehensive approaches to properly maintain and address both the technical and administrative requirements of the office/organization
Prepare briefing checklists, letters, reports, agendas, talking points, meeting minutes, and responses to interagency inquiries.