Program Specialist | Criminology & Criminal Justice Department (Pullman, WA)

Washington State University • Pullman, WA

7d • $3,827 - $5,111 • Onsite

About The Position

The Criminal Justice and Criminology Department at Washington State University is seeking a Program Specialist to support the Washington State Data Exchange for Public Safety (WADEPS). As the Program Specialist, you will assist with administrative, help desk, and fiscal support for the WADEPS project. The primary function of your role is to provide a wide range of administrative and operational support in a fast-paced and high-volume environment. Your duties include, but are not limited to help desk and project coordination, aiding in personnel and payroll processes, staff/faculty recruitment, office activities and events, purchasing, accounts payable, travel, and financial activities for WADEPS, as well as providing similar support for reporting units as needed. When necessary, you will represent the Executive Director at meetings involving internal and external institutional partners and maintain the Executive Director's calendar. You will serve as the primary organizational point of contact for the Executive Director and WADEPS staff to support organizational partnering, manage correspondence, and refer inquiries to the appropriate offices using independent judgment, discretion, and follow-ups.

Requirements

• Bachelor’s degree OR equivalent education/experience.
• Working knowledge and experience with Microsoft Office programs.
• Experience interfacing and/or coordinating with other teams/offices/departments of an institution or corporation.
• Experience which demonstrates strong organizational and multitasking skills.
• Demonstrated ability to exercise independent judgment in the resolution of routine issues.

Nice To Haves

• Experience organizing travel for faculty, staff, and students.
• Well organized with the ability to handle large volumes of transactions and meet deadlines.
• Demonstrated knowledge of Workday or other enterprise resource system.
• Experience in higher education or similar complex organization.

Responsibilities

• Assist with administrative, help desk, and fiscal support for the WADEPS project.
• Provide a wide range of administrative and operational support in a fast-paced and high-volume environment.
• Handle help desk and project coordination.
• Aid in personnel and payroll processes.
• Support staff/faculty recruitment.
• Assist with office activities and events.
• Manage purchasing, accounts payable, and travel.
• Handle financial activities for WADEPS and provide similar support for reporting units as needed.
• Represent the Executive Director at meetings involving internal and external institutional partners.
• Maintain the Executive Director's calendar.
• Serve as the primary organizational point of contact for the Executive Director and WADEPS staff.
• Support organizational partnering.
• Manage correspondence.
• Refer inquiries to the appropriate offices using independent judgment, discretion, and follow-ups.

Benefits

• Paid sick and vacation leave
• Paid holidays
• Medical, dental, life and disability insurance package for employees and dependents
• Retirement
• Deferred compensation
• Optional supplemental retirement accounts
• Training and development
• Employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level