Administrative Program Specialist

Cascade Energy•Portland, OR

18h•Hybrid

About The Position

We are seeking a Program Specialist II to support the administration of programs providing incentive funding for energy efficiency projects within the Corporate Energy Management (CEM) team. The key role is to drive the work supporting the team’s processes and systems, showcasing the energy savings achieved for corporate direct customers. At Cascade Energy, we are actively shaping how AI is deployed in our tools, client engagements, and daily work, emphasizing a relationship-driven and expertise-led approach. Our goal is to multiply the impact of both human relationships and expertise through AI. Successful Cascadians are curious and resilient, embracing change, seeking smarter ways to create impact, and taking ownership of their growth. We embed AI into our work responsibly and human-centered, actively developing our people to deploy it creatively and confidently. We believe the future belongs to organizations that pair emerging technology with genuine human expertise, and that future is being built here.

Requirements

Associates degree or higher with preference for business administration, project management, or other applicable degree
4+ years of relative work experience in a technically focused, customer service role
Strong verbal and written communications with the ability to adapt to various audiences (operations to executive staff)
Strong MS Office skills

Nice To Haves

Knowledge of SharePoint
Experience in the energy industry
Experience with data accuracy and reporting
Experience with carbon tracking and reporting industry standards

Responsibilities

Assist Program managers in the development, implementation, and management of long-term energy/decarbonization programs with large multi-site industrial clients.
Track, report, and recommend adjustments to programs to achieve customer performance goals.
Collaborate with other members of the CEM team to continuously improve our process to drive performance and savings at our customer sites.
Work with our internal teams to develop elements for our existing Energy Management and Information Systems.
Provide overall support to the program team through the development of program tools, materials and presentations, and by preparing and expediting project-related documentation.
Assist with quality initiative efforts by identifying problems associated with data integrity, details, organization, etc.
Manage project tracking to ensure accurate project status, auditable documentation, and ensure that projects are proceeding as planned.
Prepare monthly project reports for both internal and external customers. This involves running database reports, analyzing the data for accuracy and completeness, reconciling inconsistencies, and inserting exported information into monthly report templates.
Perform an administrative quality control of final engagement reports for clarity and to ensure program requirements have been met.
Act as the SharePoint Power User and provide technical support to team members. Use SharePoint to develop solutions for data management and reporting.
Act as the financial software team Power User and provide technical support to the team members, review-approve projects, and seek ways to improve dashboards, and reports.
Provide support as needed for the coordination and planning of meetings, events, webinars, conference calls, etc.

Benefits

Competitive pay
Comprehensive benefits package
Health coverage
Dental coverage
Vision coverage
Flexible spending account options that include employer contributions
Health savings account options that include employer contributions
Life insurance
Short-term disability coverage
Long-term disability coverage
Paid parental leave
401(k)-retirement plan with a guaranteed 3% employer contribution
Employee Stock Ownership Plan (ESOP)
Annual cash performance bonuses
Paid vacation time
Paid sick time
Inclusive, flexible holiday policy
$500 contribution that can be applied to an HSA, FSA, or Lifestyle Spending Account