Specialist, Youth Program Administrative
About The Position
The Youth Program Administrative Specialist is a hybrid role that combines direct youth program leadership with administrative operational support for Teen HYPE’s After School Program. This position plays a critical role in ensuring high-quality youth programming while maintaining efficient office operations and compliance. The ideal candidate is a youth-centered professional who can engage young people in meaningful activities while also managing documentation, communication, and logistical support that keeps the program running smoothly. This role serves as a youth champion, program facilitator, and administrative anchor, supporting staff, families, and partners while fostering a safe, organized, and empowering environment for participants.
Requirements
- Minimum age: 18 years
- High school diploma or equivalent required; Associate degree preferred
- Minimum of 1–2 years’ experience working with school-age youth and/or administrative support
- Meets state requirements for school-age childcare group leadership
- CPR and First Aid certification required (or willingness to obtain upon hire)
- Valid Driver’s License required
- Valid Chauffeur’s License required or willingness to obtain
Nice To Haves
- Experience in nonprofit, youth-serving, or community-based organizations preferred
Responsibilities
- Lead and facilitate engaging after-school activities that promote social-emotional learning, leadership development, academic support, and personal growth
- Create a safe, positive, and inclusive environment aligned with positive youth development principles
- Build authentic, supportive relationships with youth that demonstrate care, empathy, and respect
- Adapt programming to meet diverse learning styles, interests, and developmental stages
- Support homework assistance, enrichment activities, recreation, arts, health & life skills, and career exploration
- Respond appropriately to emergencies and crisis situations following established protocols
- Assist with program setup, breakdown, and special events
- Support cleanliness, organization, and safety of program spaces
- Transport participants using an organizational van as needed (must meet licensing requirements)
- Serve as a primary point of contact for families, staff, and community partners via phone and email
- Maintain participant records, program registrations, and confidential files
- Support hiring processes, onboarding logistics, scheduling interviews, and maintaining staff documentation
- Create, maintain, and update databases for programs, staff, participants, donors, and partners
- Prepare meeting materials, take minutes, and distribute action items
- Draft correspondence, reports, and internal communications
- Coordinate supply ordering and inventory in alignment with program and funder requirements
- Oversee State Food Service Program documentation and compliance
- Process invoices, expense reports, donations, and donor acknowledgments
- Coordinate facility maintenance requests and vendor relationships
- Maintain organized filing systems (digital and physical)
- Support program compliance with organizational policies, licensing, and funder requirements
- Attend staff meetings, mandatory after-school program meetings, and professional development activities
- Participate in organizational events, fundraisers, and community activities
- Perform other duties as assigned to support Teen HYPE and SEMHA’s mission
Benefits
- Health, Dental, and Vision insurance
- Paid time off and Holidays
- 403b (Retirement plan)
- Various Voluntary Benefit Option
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
1-10 employees
