Program Specialist 1- Logistics Specialist

State of Montana•Helena, MT

16h•Hybrid

About The Position

This position serves as the Logistics/Facilities Specialist for the Central Land Office (CLO) within the Montana Department of Natural Resources and Conservation (DNRC). The CLO manages approximately 1.2 million acres of State trust lands across fourteen counties in central Montana and provides fire protection across these areas. The Specialist is responsible for coordinating logistical and facilities support within the CLO's protection boundaries, requiring routine communication and support to interagency partners, local officials, and the public. The role involves planning and executing administrative tasks, procurement of services and supplies for incidents, managing facilities, and ensuring compliance with health and safety regulations.

Requirements

High school diploma or equivalent.
Experience/training in business, communications, office management, natural resources.
Experience working with program rules, processes and procedures in fire suppression, logistics, and facilities maintenance.
Proficiency in a variety of software applications.
Knowledge of fire management and suppression practices and techniques as related to fire protection systems.
Knowledge of jurisdiction and land ownership.
Knowledge of the availability, capability, and limitation of resources within the unit.
Knowledge of DNRC’s legal requirements and standard operating procedures.
Knowledge of map-reading.
Knowledge of geographic area and site-specific hazards related to fire suppression.
Skill in using job-related software.
Skill in written and verbal communication.
Skill in maintaining effectiveness and control under periods of extreme stress.
Ability to establish and maintain effective working relationships with others.
Ability to communicate effectively verbally and in writing.
Ability to learn and apply program rules and processes.
Ability to read and interpret topographic and aerial maps.
Ability to gather, research, assemble, and present information for use by others.
Ability to establish and maintain good rapport with program clientele and the general public.
Must be eligible to work in the United States.
A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.

Nice To Haves

Specialized coursework in wildland firefighting.

Responsibilities

Determine needs, plan, and initiate an appropriate support organization for incidents within the Central Land Office.
Perform a series of administrative tasks related to fire logistics.
Procure services, equipment, fire provisions, and supplies, including ordering, purchasing, and delivery of supplies, water, or equipment, and purchasing, preparing, and/or delivery of food.
Perform logistical duties in support of the fire program, such as ordering, purchasing, and delivery of supplies to the unit or field; ordering, purchasing, preparing, and/or delivery of food or meals; arranging transportation for incoming resources; ordering, arranging, and overseeing resources like port-a-potties, shower units, caterers, and other vendors, contractors, or Emergency Fire Fighters (EFF).
Complete a comprehensive service and supply plan for the Central Land Office.
Develop preseason agreements with area vendors to provide logistical support, specifically food and water.
Ensure the Unit can be self-supporting for incidents at the Type 3 level and/or 100+ people.
Prepare EERAs, Land Use Agreements, and purchasing agreements.
Complete monthly vehicle reports for all vehicles assigned to the fire program and forward to the Central Land Office Manager.
Develop and implement facility management policies and procedures.
Work with Area and Unit Managers and staff to develop/improve and implement facilities policies and standards.
Plan and coordinate all installation and repair operations.
Manage the upkeep of equipment and supplies to meet health and safety standards.
Inspect buildings' structures to determine the need for repairs or renovations.
Oversee facility refurbishments, renovations, and building projects.
Ensure compliance with all health and safety regulations.
Manage facilities budgets and ensure cost-effectiveness.
Recommend upgrades and modifications for improving overall facilities condition.