Program Scheduler

Diraq • Santa Monica, CA

4d • Hybrid

About The Position

At Diraq, the Program Scheduler acts as a central hub for planning, coordinating, and monitoring project timelines. The role helps ensure product launches, events, and operational deliverables are completed efficiently, with minimal waste and maximum impact. It supports product roadmap and facilities-build prioritization, data-driven schedule decisions, proposal efforts, and what-if scenarios while adapting to changing priorities and resource constraints.

The Program Scheduler develops and maintains resource-loaded schedules and recurring-activity templates, coordinates with technical program managers, technical leads, portfolio analysts, and other contributors to establish task durations, dependencies, and milestones, and monitors progress to identify delays and resource bottlenecks. The role prepares stakeholder and leadership status reports, manages dependencies and critical-path activities, adjusts schedules for changes in scope, funding, or product direction, and supports risk management through risk burndowns and networking impacts to discrete activities.

The position also works cross-functionally to resolve scheduling conflicts and align deliverables, maintains schedule-health metrics using industry best practices, mentors technical teams and leadership in work-scope decomposition and schedule development, and partners with the Portfolio Management Office to develop portfolio schedule standards, including health metrics, field usage, and WBS and OBS alignment.

Requirements

• Proficiency in project management software, such as Microsoft Project, Milestones Pro, or Open Project.
• Advanced Excel skills for data analysis.
• Understanding of Agile and Waterfall methodologies.
• Familiarity with design and production workflows.
• Highly organized and detail-oriented, with strong communication, problem-solving, and adaptability skills.

Nice To Haves

• Four or more years of prior experience in scheduling and/or project coordination in fast-paced environments.
• Schedule certifications such as PMI-SP, CST, or MSP-S; program management certifications such as PMP or MPM; or related certifications such as Lean Six Sigma.

Responsibilities

• Help define and prioritize product roadmaps and facilities builds.
• Support lean decision-making with data-driven schedule insights.
• Support proposal efforts and what-if scenarios as needed.
• Develop and maintain resource-loaded project schedules using tools such as Microsoft Project and Open Project.
• Create schedule templates for recurring activities.
• Coordinate with technical program managers, technical leads, portfolio analysts, and other key contributors to define task durations, dependencies, and milestones.
• Monitor progress and identify potential delays or resource bottlenecks early.
• Prepare and distribute status reports to leadership and stakeholders.
• Manage dependencies and critical-path activities to support timely delivery.
• Adjust schedules based on scope changes, funding shifts, or product pivots.
• Support risk management by incorporating risk burndowns and networking impacts to discrete activities.
• Collaborate cross-functionally to resolve scheduling conflicts and align deliverables.
• Maintain schedule-health metrics using industry best practices.
• Mentor technical teams and leadership in decomposing work scope and developing schedules.
• Partner with the Portfolio Management Office to develop portfolio schedule standards of practice, including schedule-health metrics, field usage, and WBS and OBS alignment.
• Adapt to shifting priorities and resource constraints.

Benefits

• 401k and health benefits.
• Hybrid work environment.
• Eligibility to participate in the Employee Incentive Program.
• Paid time off to volunteer for causes you care about.
• A close-up seat to genuinely hard science and the people behind it.
• A team without big egos or heavy process that trusts people to use their judgment.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed