Program Project Specialist 2

Arizona Department of Administration•Phoenix, AZ

1d•$53,079 - $63,079•Hybrid

About The Position

The Program Project Specialist 2 (Fiscal Specialist) directly supports the financial functions of Equipment Services (EQS) and reports to the EQS Business Manager. The role assists with monthly vehicle lease payments, tow invoices, TPT tax, auction data, fleet fixed-asset management, and a variety of ongoing complex financial projects and activities. The position may offer remote work within Arizona, depending on department business needs and continued achievement of performance measures. Remote work is a management option and may be ended at the agency’s discretion.

Requirements

At least 3 years of experience in budget, contracts, purchasing, accounting, or a closely related field.
Knowledge of budgeting principles, fiscal management, strategic planning methods, and conducting research and compiling findings.
Knowledge of computer applications and software.
Working knowledge of the Procurement Code and its application to requisitions for goods and services.
Knowledge of State processes for purchase orders, purchase requests, budgets, invoices, and procurement.
Knowledge of Microsoft Office (Access, Excel, PowerPoint, and Word) and Google Workspace.
Oral and written communication skills.
Research, complex analysis, strategic planning, problem-solving, and conflict-resolution skills.
Proficiency in business math and in reading and analyzing information.
Professional-level interpersonal skills and the ability to establish and maintain effective internal and external business relationships.
Organizational management and problem-solving skills.
Ability to use advanced problem-solving, apply rules and regulations fairly and consistently, find creative alternatives, adapt to changing conditions, develop organizational capabilities and integrate strategic objectives, remain clear, calm, and professional in stressful situations, and foster cooperation, confidence, and trust.
Must possess and retain a current, valid, class-appropriate driver’s license, complete required driver training, and pass required driving-record checks when operating a motor vehicle on State business. Personally owned vehicles used for State business must have legally required liability insurance.
Newly hired State employees must successfully complete E-Verify.
Mandatory participation in the Arizona State Retirement System (ASRS).

Responsibilities

Direct purchasing activities against State and agency contracts for Equipment Services.
Communicate with customers, suppliers, Procurement, and Accounts Payable to facilitate invoice payments and resolve issues.
Process and manage vehicle lease payment purchase orders and invoices.
Track state fleet purchasing for ADOT and State Fleet.
Initiate and track State Fleet transfers for purchasing expansion fleet.
Manage monthly fleet auction reporting, verify initial funding for fleet purchases, and transfer auction payments to the proper recipients.
Coordinate with fixed assets on removal of auctioned fleet.
Generate spreadsheets, compile information, and prepare or update reports.
Process expenditure corrections.
Process and manage fuel purchase orders and invoices, including bulk fuel estimates and approximately 100 monthly invoices for fuel and repair expenses.
Verify and process State Fleet towing invoices for payment and reporting accuracy.

Benefits

Sick leave
Vacation
10 paid holidays per year
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
Health insurance
Dental insurance
Retirement plan
Life insurance
Long-term disability insurance
Optional short-term disability insurance
Optional deferred compensation plans
Optional supplemental life insurance
Potential remote work schedule