Program Project Coordinator (Accounts Payable)

Broward County • Fort Lauderdale, FL

3d • Onsite

About The Position

The Broward County Board of County Commissioners is seeking qualified candidates for Program/Project Coordinator with the Accounts Payable section of the Accounting Division. The Accounting Division provides accounting services for all county operations under the County Commission. The Division provides financial information for use by citizens, legislative and oversight bodies, investors and creditors, to assess accountability and make social and economic decisions. This division conducts inventories and maintains records for all county-owned fixed assets. We process and issue paychecks for all county employees, aid with deferred compensation plans, Florida Retirement System and other payroll deductions, as well as process all newly hired, retiring and terminated employees. This role manages and coordinates, with considerable independence, all activities of a particular program/project within a section or agency. Works under general supervision, independently developing work methods and sequences.

Requirements

• Requires a Bachelor's degree from an accredited college or university with major coursework in business, public administration or closely related field. (One year of relevant experience may be substituted for each year of required education.)
• Requires two (2) years of staff or administrative experience in project or program management, business operations, and accounts payable or accounting functions.
• Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Nice To Haves

• Masters degree in accounting or finance
• Accounts Payable Certification
• CPA
• Advanced MicroSoft skills (v-lookup, pivot tables, etc)
• PeopleSoft experience/skills

Responsibilities

• Coordinates and manages all aspects of a large program or project within an agency.
• Reviewing/reconciling billing invoices/reports
• Generate monthly accounts payable and retainage reports and reconcile to general ledger balances
• Prepare 1099's
• Utilizing financial information systems (PeopleSoft)
• Interpreting financial reports
• Application of fiscal laws/regulations/standards
• Preparing financial reports
• Plans, develops, authorizes, implements, supervises and evaluates programs/projects, activities and services; prepares reports, analyzes and interprets data.
• Develops policies, procedures and guidelines related to programs/projects and services.
• Promotes and assesses agency programs and services; cooperatively plans and implements programs and community-wide special events.
• Implements funding opportunities, including advertising and marketing, and researches potential grant opportunities; develops grant proposals to secure funding from federal, state, local, and/or private sources; oversees the coordination, preparation, and submission of grants to ensure compliance with established Broward County policies and procedures; manages and tracks grant budgets.
• Develops personnel cap based on recommended budget for approval by the Board; implements all position additions, deletions, changes, reorganizations and transfers approved in the adopted budget.
• Reviews position changes and transfers requested by other County agencies prior to implementing change to ensure compliance with adopted personnel cap; incorporates changes to the cap approved by the Board throughout the year.
• May perform quality control checks on operating and budget documents to ensure accuracy, creates and modifies PowerPoint presentations for agency communication, creates core budget development support documents.
• Monitors and supervises maintenance of project records and documentation.
• Acts as administrative liaison among various County operational and administrative functions related to assigned programs and projects.
• Conducts special studies in conjunction with a project, analyzes data, and makes recommendations based upon studies.
• Creates and maintains performance/production reports (spreadsheets). This includes monthly productivity reports which provide monthly statistics for transactions processed and revenue generated.
• Communicates key procedural changes to staff and management.
• Plans, directs and supervises the activities of staff.
• Performs related work as assigned.

Benefits

• Eleven (11) paid holidays each year
• Vacation (Paid Time Off) = 2 weeks per year
• Tuition Reimbursement (Up to 2K annually)
• Up to 40 hours of Job Basis Leave for eligible positions
• Paid Parental Leave
• Health Benefits
• High-Deductible Health Plan – bi-weekly premiums: Employee $10.90 / Family $80.79
• Includes a County Funded Health Savings Account of up to $2,000 Annually
• Consumer Driven Health Plan – bi-weekly premiums: Employee $82.58 / Family $286.79
• Florida Retirement System (FRS) – Pension or Investment Plan
• 457 Deferred Compensation
• County matches up to $2,000 a year

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level