Program Operations Specialist

University of Washington•Seattle, WA

4d•$72,000 - $84,000•Onsite

About The Position

The Jackson School of International Studies has an outstanding opportunity for a Program Operations Specialist to join their team. The Program Operations Specialist position is essential for enhancing the visibility, performance, and funding of various centers and programs through effective administration, outreach, and grant management. This role involves supporting multiple programs by ensuring efficient operations, fostering community engagement, and managing financial resources. The Program Operations Specialist will work within a division of the Jackson School of International Studies that includes the following programs and centers (subject to change): China Studies Program, Center for Japanese Studies, JSIS Japan Studies Program, Center for Korea Studies, Taiwan Studies Program, East Asia Center, and Global Sport Lab.

Requirements

Bachelor’s degree in international studies or other related discipline and two or more years of experience in administration or related experience.
Excellent writing, copy editing, and basic research skills.
Excellent written and oral communication skills, including working effectively with presenters, program participants, and UW faculty and staff.
Ability to work independently, as well as collaboratively with diverse groups.
Outstanding organizational skills, attention to detail, and ability to establish priorities.
Excellent computer skills with advanced knowledge of Microsoft Office and desktop publishing, with an aptitude for learning additional software programs as needed.

Nice To Haves

Master’s degree in International Studies or other related discipline.
Extensive knowledge of and experience studying or working in one or more of the countries covered in the division.
Proficiency in one or more languages spoken in the countries covered in the division.

Responsibilities

Create instructional, research, and educational programs that maximize the division’s resources while meeting the stated goals of program grants and endowments.
Develop and oversee coordination of regular lectures and symposia throughout the year.
Organize workshops for the general public and K-12 and community college educators.
Collaborate with off-campus community partners on joint activities for public and business outreach events and programs.
Work directly with JSIS Shared Services to organize and execute events, managing logistics, coordinating vendors and speakers, supporting on‑site setup, and ensuring smooth event operations from start to finish.
Attend community events to establish connections between the community and the Jackson School at UW.
Develop and oversee the publication of all printed and electronic communications.
Serve on campus, local, and national boards related to the division's core functions to determine the role in on-campus and off-campus partnerships.
Work with faculty chairs and the associate director to set annual goals and establish benchmarks for the division’s performance.
Reconcile grant budgets, gift budgets, and revenue accounts and track monthly expenditures and budget changes.
Work with JSIS shared services to coordinate and submit payables for various division activities, including honoraria, reimbursements, travel, and vendor payments.
Coordinate student fellowships and awards, including eligibility, rules, timing, and award payment processes.
Manage Visiting Faculty and Visiting Scholars Programs, including obtaining J-1 visas and keeping the faculty and scholars apprised of all relevant talks and activities.
Recruit, train, and supervise student employees.
Collaborate with JSIS-Office of Academic Services to update graduate student handbooks.
Work with faculty chairs and the Office of Academic Services to handle program inquiries from prospective and admitted students.
Participate in JSIS graduate student orientation.
Field general inquiries and provide information to students, staff, program participants, and/or the public regarding program content.
Work with faculty chairs and the associate director to seek, apply for, and administer grants to fund the division’s activities.
Work with faculty chairs and the associate director to manage performance reports and budgets with relevant government agencies and other sponsors.
Assist associate director in the preparation of Department of Education Title VI grant applications and reports, as needed.