Program Operations Specialist

Securities and Exchange Commission • Washington, DC

1d

About The Position

The Division of Investment Management's Business Management Office, Program Support Branch is seeking a Program Operations Specialist to support key programs and daily operations. The role manages routine and complex tasks, organizes and updates program information, and collaborates across the Division of Investment Management, the SEC, and external partners. Strong attention to detail, clear communication, and effective multitasking are essential.

The position plans and manages program activities across multiple areas, serves as a Contracting Officer's Representative for assigned contracts, develops tools for organizing program work, reviews program information and recommends improvements, coordinates interviews and other events, and supports administrative and program-office workflows. It also helps update procedures, adopt tools and automation, and improve division operations.

The position requires U.S. citizenship. Applicants must meet the stated time-in-grade and specialized-experience requirements. The minimum qualification for SK-13 is at least one year of specialized experience equivalent to GS/SK-12 performing administrative work in one or more specified support areas, assessing program-operation effectiveness and recommending improvements or resolving problems, and using Microsoft applications to organize, track, and report program information. Relocation expenses are not authorized. The selectee must report to the listed duty station(s).

Requirements

• U.S. citizenship.
• For males born after December 31, 1959, Selective Service registration or exemption.
• At least one year of specialized experience equivalent to the GS/SK-12 level for SK-13.
• Experience performing administrative work in one or more of these areas: personnel management or administration, budget and financial management, procurement, contracting, travel management, property management, or supply management.
• Experience assessing the productivity, effectiveness, and efficiency of program operations and making recommendations for improvements or resolving problems.
• Experience using Microsoft applications to organize, track, and report program data and information.
• Meet the one-year time-in-grade requirement at the GS/SK-12 level.
• Submit all required application materials by the closing date; applicants must meet all qualification requirements by that date.
• Accomplishment Record narratives should address project and process oversight, research and analysis of support functions, teamwork and collaboration, and workload management.

Responsibilities

• Plan and manage program activities across multiple areas, ensuring timely completion, accurate information, and clear updates to staff and stakeholders.
• Serve as a Contracting Officer's Representative for assigned contracts by monitoring contractor performance, maintaining required records, coordinating with vendors and staff, and ensuring contract terms and deliverables are met.
• Create and maintain tools such as SharePoint sites, dashboards, calendars, and tracking systems to organize program work and make information accessible and useful.
• Review program information, identify trends, prepare reports, and recommend practical process improvements to reduce delays and support efficient operations.
• Coordinate interviews, events, and meetings, including schedules, logistics, communications, and technology needs.
• Support procurement, budget tracking, travel, awards, facilities, records, and program-office workflows by preparing documents, tracking actions, and ensuring policy compliance.
• Help improve and update procedures, support the use of new tools and automation, and collaborate on projects that enhance division operations.

Benefits

• Comprehensive federal employee benefits package, with benefits available to employees and their families; eligibility depends on position type and other factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed