Program Operations and Admissions Coordinator, PA Program

University of Tampa•Tampa, FL

1d•Onsite

About The Position

The University of Tampa is seeking a Program Operations and Admissions Coordinator to support the Department of Physician Assistant Medicine. This position serves as the primary on-site operational staff member for the PA Program and the main front-facing point of contact for students, applicants, faculty, visitors, and external stakeholders. The Coordinator supports daily program operations, PA-specific admissions processes, front desk coverage, interview and event logistics, exam support, purchasing, and general administrative coordination in a fast-paced graduate health professions environment.

Requirements

Bachelor’s degree required, or an equivalent combination of education and progressively responsible administrative experience
Three or more years of administrative experience
Strong organizational, communication, and customer service skills
Ability to manage multiple priorities with accuracy, professionalism, and sound judgment
Proficiency with Microsoft 365 and shared document systems
Ability to handle confidential information and work effectively in a team-based academic environment

Nice To Haves

Experience in higher education, healthcare education, or admissions
Experience supporting a graduate or health professions program
Familiarity with admissions platforms such as CASPA
Experience coordinating events, interviews, exam logistics, or student-facing operations

Responsibilities

Serve as the primary front desk and operational contact for the PA Program
Support PA admissions processes, including applicant tracking, communications, interview scheduling, and admissions logistics
Coordinate calendars, meetings, records, and routine administrative workflows
Assist with exam logistics, proctoring, and assessment support
Process purchasing, reimbursements, and vendor coordination
Coordinate events, room scheduling, facilities, and IT requests
Collaborate with program staff, faculty, Graduate Studies, and University offices to support efficient program operations, including operational support for accreditation-related activities
Identify operational bottlenecks and propose process improvements to the Program Director
Develop and maintain SOPs, checklists, templates, and trackers for recurring operational processes