Program Operations Analyst (NE S 7)

University of Washington•Seattle, WA

About The Position

The Department of Dermatology is hiring a Program Operations Analyst to provide executive-level financial and operational analysis, planning, and recommendations in support of research programs, departmental operations, and endowment budgets. The role performs complex budgetary, payroll, and operational analysis to inform strategic decisions, manage resources effectively, and support the financial sustainability of departmental programs. It supports an academic, research, and clinical enterprise operating across multiple sites and collaborates with departmental leadership, faculty, principal investigators, staff, and institutional partners. The position exercises independent judgment to analyze information, develop recommendations, resolve complex issues, and ensure compliance with University, state, federal, and applicable funding requirements. The role reports to the Associate Director of Finance & Operations. Its principal areas of work are financial analysis, reporting, and management (45%); payroll management (30%); and process improvement and financial projects (25%).

Requirements

Bachelor's degree in Business, Accounting, or a related field, or equivalent experience.
Two years of related operational and budget analysis experience within a large corporate or university environment.
Working knowledge of Excel and financial and administrative systems, including SharePoint, Workday, and other financial management and reporting tools.
Strong organizational, written and verbal communication, analytical, and problem-solving skills.
Experience with research administration.
Demonstrated ability to analyze complex financial and operational information and communicate findings effectively.

Nice To Haves

Previous experience working in an academic university, clinical, research, or administrative environment.
Experience working within a complex academic medical center or health care environment.
Experience with University of Washington financial, payroll, and administrative systems.
Experience supporting operations across multiple organizational units or locations.

Responsibilities

Perform complex financial and operational analyses using Workday, BI Portal, Tableau, and other UW systems to support leadership, planning, budgeting, and decision-making.
Develop, maintain, and improve financial reports, forecasting models, budget tools, dashboards, and other resources for monitoring operations, expenditures, payroll, and financial performance.
Collaborate with finance and leadership teams on the annual budget and operating plan, long-term projections, and analyses for new and existing programs.
Analyze and reconcile financial transactions, journal entries, program budgets, and professional development funds; provide quality assurance and ensure documentation and compliance with University and GAAP requirements.
Support month-end, fiscal year-end, and biennium closing activities and interpret financial information, policies, and procedures for departmental programs.
Serve as a departmental subject matter expert on Workday payroll processes and manage payroll activities for faculty, staff, residents, and fellows.
Manage and analyze Salary Costing Allocations, expense transfers, salary transfers, and complex funding allocations; identify and resolve payroll discrepancies and compliance issues with departmental and institutional partners.
Develop and maintain payroll analysis and tracking tools, conduct payroll audits, prepare salary projections, and improve payroll process accuracy and efficiency.
Analyze financial and administrative processes, identify improvement opportunities, and develop sustainable procedures, protocols, tools, and training resources to improve efficiency, accuracy, and compliance.
Lead or support financial projects and initiatives, including equipment inventory, graduate student tuition payments, contracts and agreements, and other operational activities.
Serve as a primary liaison with Integrated Resources Finance Operations and other University, School of Medicine, hospital, and funding-agency partners on financial processes, technical questions, and operational changes.
Develop and deliver training and resources on financial systems, reporting, payroll, and departmental processes for faculty and staff.