Program Office Assistant l Fullerton

Florence Crittenton Services of Orange County Inc • Fullerton, CA

3d • $16 - $22 • Onsite

About The Position

The Program Office Assistant is responsible for a variety of duties including document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments and meetings, ordering office supplies, and processing work orders. This role involves maintaining the office calendar to coordinate workflow and meetings, interacting with clients, staff, and visitors while maintaining confidentiality, and performing general clerical duties such as bookkeeping, copying, faxing, mailing, filing, answering phones, and data input. The assistant will also prepare agendas, schedule staff meetings, and compile, transcribe, and distribute minutes. Additionally, they may complete tasks in the community using a personal automobile, such as deliveries and pick-ups, and maintain an office environment consistent with contracts, licensing regulations, and agency policies. The role also includes assisting with additional duties as needed.

Requirements

• Must be able to operate standard office equipment.
• Must be computer literate.
• Must possess excellent verbal, written, analytical and problem-solving skills.
• Must be able to communicate effectively and follow both oral and written instructions.
• Must have and maintain a working vehicle.
• Must have a valid, unrestricted California driver’s license.
• Must have current vehicle insurance.

Nice To Haves

• Bilingual Spanish proficiency will result in additional stipend added to base pay.

Responsibilities

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed