Program Manager; Department of Homeland Security and Public Safety

Metropolitan Washington Council of Governments • Washington, DC

2d

About The Position

The Program Manager/Planner is a professional position responsible for supporting regional public safety program activities and Urban Area Security Initiative (UASI) subawards in support of DHSPS and other operating departments within COG and/or jurisdictions represented by COG. Guidelines and supervision for this position are provided by Chief of Regional Public Safety Programs. This is a full-time position.

Requirements

• Bachelor’s degree and four to six years of professional experience in program management and financial tracking; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities relevant to the major duties of this position.
• Previous supervision experience required.
• In-depth understanding of the Microsoft (MS) Office Suite of programs, including Excel and Word.
• Understanding of MS SharePoint, OneDrive, and Teams.
• Professional certification will be included in consideration of acceptable experience and training.

Responsibilities

• Regional public safety programs support & coordination
• Coordinate the with COG accounting department to maintain current program billing points of contacts, develop regional public safety program invoices, track invoice payments, create purchase orders, and submit check requests.
• Develop and update regional program Memorandums of Understanding (MOU) and MOU addendum extensions.
• Support the development and maintenance of governance documents.
• Coordinate program summary updates and return on investment documentation.
• Support Chief of Regional Public Safety Programs in oversight of contractors assigned to regional public safety programs.
• Coordinate with contracts staff on the development of contracts, Requests for Proposals/Information, and sole source agreements.
• Meeting Logistics, Support, and Stakeholder Engagement
• Draft meeting agendas.
• Manage calendar invitations and committee roster for all assigned committees including but not limited to regional public safety programs steering committees and Chief Administrative Officers (CAO) Committee.
• Draft meeting summary and track key decisions and action items for follow-up.
• Serve as primary point of contact for in-person meeting logistics and managing RSVPs.
• Monitor DHSPS inbox for committee related inquiries and updates.
• Support Chief of Regional Public Safety Programs
• Develop draft decision-support materials for assigned committees
• Draft talking points for assigned committees
• Urban Areas Security initiative (UASI) Program Support
• Develop and update summaries for all UASI-funded projects to maintain historical record.
• Support the UASI solution development process as needed.
• Coordinate with homeland security and policy section to ensure requests related regional public safety program (i.e. capital investments, one-time expansion requests etc.) are vetted and complete.
• Coordinate with sustainment program managers to fill out the project worksheets and update project summaries.
• Document process for projects transitioning off UASI funding and serve as primary POC for project managers during transition period.
• Support communication of HSEC’s UASI funding decisions to CAO committees, project managers, and applicable committees.
• Coordinate with DHSPS staff for UASI sub-award management
• Develop COG Board consent agenda items.
• Develop and update project management plans (PMP).
• Coordinate award letter approval process.
• Maintain access to grant management SharePoint site to support document submission and tracking.
• Coordinate with COG’s accounting department to establish project expenditure (PE) codes.
• Coordinate with Accounting and Procurement Departments to Track Management and Administration (M&A) and Program Management funding use for each sub-award.
• Coordinate with contracts staff on the development of sole-source justifications, contracts, etc.
• Supervise DHSPS Financial/Grants Analyst.
• Manage the UASI quarterly status report (QSR) process.
• Coordinate with DHSPS Financial/Grants Analyst to complete the QSRs.
• Input required financial information.
• Submit QSRs to the SAA.
• Coordinate with the State Administrative Agency (SAA) and COG accounting to resolve any issues.
• Consortium Contract support
• Coordinate with contracts staff to develop consortium contracts.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level