Program Manager - Pediatrics (Kansas LEND and Community-Based Programs)

University of Kansas Medical Center • Kansas City, KS

3d

About The Position

The Program Manager provides operational management and coordination for the Kansas Leadership Education in Neurodevelopmental and Related Disabilities (LEND) Program, a federally funded interdisciplinary training and workforce development program serving individuals with neurodevelopmental disabilities and their families. Kansas LEND encompasses interdisciplinary training, workforce development, clinical and community initiatives, professional development and technical assistance, program evaluation, and statewide partnerships.

Under the direction of the LEND Program Director, the Program Manager provides centralized operational management across program components and coordinates faculty, staff, trainees, programs, and partners. The role manages workplans, timelines, deliverables, reporting requirements, operational processes, and cross-functional coordination; monitors progress toward grant goals; supports coordination and supervision of program staff; and helps integrate activities from planning through implementation. The Program Manager works with staff responsible for specialized training, evaluation, data, and program activities, providing program-level coordination and oversight while establishing efficient systems, clear roles and responsibilities, effective communication, and accountability.

Depending on assigned effort and funding, the Program Manager may also support related programs and initiatives focused on child health, developmental disabilities, community engagement, and community-based research. This support may include program development, evaluation, dissemination, partnership development, and development of new initiatives and funding proposals.

Requirements

• Seven years of experience managing or providing substantial coordination of complex programs, projects, grant-funded initiatives, training programs, or community-based initiatives; relevant education may substitute for experience on a year-for-year basis.
• Experience mentoring or providing day-to-day guidance to staff, trainees, students, or project contributors.
• Experience developing or improving program procedures, workflows, tracking systems, or related operational processes.
• Skills in organization, problem-solving, communication, collaboration, mentorship, leadership, program management, and project management.

Nice To Haves

• Bachelor’s degree in education, public health, health sciences, social work, psychology, program evaluation, research administration, public administration, or a related field.
• Experience with federally funded programs, grant reporting, or grant-funded program implementation, including NIH, HRSA, or other sponsored programs.
• Experience with maternal and child health, developmental disabilities, behavioral health, early childhood systems, healthcare, higher education, workforce development, community-based research, or related programs.
• Experience developing and maintaining partnerships with community organizations, healthcare systems, state agencies, or other external organizations.
• Experience contributing to grant writing, program planning, or program development activities.
• Experience with program evaluation, data systems, or continuous quality improvement.
• Experience with SharePoint, Microsoft 365, REDCap, Qualtrics, or similar collaborative and data-management platforms.
• Supervisory experience.
• Experience working with rural or underserved communities.

Responsibilities

• Manage day-to-day LEND activities, workplans, timelines, and follow-up across training, evaluation, clinical and community initiatives, professional development and technical assistance, partnerships, and other program activities.
• Monitor progress across workstreams, identify barriers and outstanding needs, help resolve implementation issues, and bring matters requiring direction to the Program Director.
• Coordinate LEND staff, clarify expectations and priorities, facilitate team communication, monitor assigned work, and promote collaboration; support clear roles, responsibilities, timelines, and accountability, and supervise staff or other personnel as assigned.
• Provide program-level oversight and integration of LEND training operations, working with training leadership and staff to complete training activities, requirements, timelines, and deliverables in alignment with program and grant objectives; supervise training coordination staff or directly manage assigned training functions.
• Provide program-level oversight and integration of evaluation and performance monitoring, working with evaluation and data personnel to ensure measures, data, and deliverables support grant requirements, reporting, and program decisions.
• Develop, implement, and improve program procedures, workflows, tracking systems, records, and shared resources, including SharePoint.
• Coordinate information for HRSA progress reports, annual reports, and other reporting; monitor accomplishments and deliverables; and work with evaluation and data personnel to document information and meet reporting requirements and deadlines.
• Support relationships with community, university, healthcare, state, and other partners; coordinate partner activities and communication, identify collaboration opportunities, and represent Kansas LEND with external partners as appropriate.
• Coordinate information and contribute to planning, drafting, and reviewing new initiatives, proposals, and grant applications under program leadership direction.
• Synthesize program and evaluation information to communicate program reach, outcomes, and impact through reports, presentations, and other dissemination activities.
• Identify opportunities to improve coordination, communication, workflows, and efficiency; implement improvements and use program and evaluation information to identify gaps, emerging needs, and improvement opportunities.
• Provide program management, partnership, dissemination, or program development support to related initiatives as assigned and consistent with the position’s funding and level of effort.

Benefits

• Health, dental, and vision insurance coverage beginning on day one.
• Health expense accounts with employer contributions for employees participating in a qualifying health plan.
• Employer-paid life insurance and long-term disability insurance; additional voluntary insurance plans are available.
• Paid vacation and sick leave accrue upon hire, plus ten paid holidays.
• One paid discretionary day after six months of employment.
• Paid bereavement, jury duty, military service, and parental leave after 12 months of employment.
• Retirement program with an employer contribution and additional voluntary 457 or 403b retirement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed