Talent Search Program Manager (Part-Time)

King Youth Foundation•Miami, FL

12d

About The Position

College Bound Institute (CBI) is seeking a motivated, organized, and dependable Part-Time Program Manager to support its federally funded TRIO Educational Talent Search (ETS) Program. The role assists with student recruitment, enrollment, school visits, program activities, documentation, and database management, working closely with the Program Director, participating schools, students, and parents to meet program goals and federal reporting requirements. This grant-funded position is supported through a five-year federal grant funding cycle. Continued employment depends on available funding, satisfactory performance, and program needs; employment for the full grant period is not guaranteed. The selected candidate will complete an initial 30–60-day probationary period, during which performance, attendance, reliability, and completion of assigned responsibilities will be evaluated. Starting pay is $20.00 per hour, and work hours will be determined by program needs and available funding.

Requirements

Bachelor's degree from an accredited institution, or currently enrolled and actively working toward a bachelor's degree.
Strong organizational, communication, and time-management skills.
Proficiency in Microsoft Office, Google Workspace, and electronic recordkeeping.
Ability to work independently, meet deadlines, and maintain accurate documentation.
Reliable transportation for school visits throughout Miami-Dade County.
Ability to meet applicable background screening requirements.

Nice To Haves

Experience working with students, schools, or educational programs.
Experience using the Blumen student database.
Knowledge of TRIO programs or federally funded educational initiatives.
Experience coordinating student activities, field trips, and administrative documentation.

Responsibilities

Visit assigned middle and high schools to recruit and enroll eligible students.
Ensure student applications, parental consent forms, and eligibility documents are completed, and follow up with students and parents about missing documentation.
Monitor student enrollment, attendance, and participation.
Enter enrolled students into the Blumen database accurately and promptly; maintain updated student records, participation information, and required documentation.
Assist with data collection and reporting for the Annual Performance Report (APR).
Ensure student records are accurate, complete, and confidential.
Coordinate student workshops, college tours, field trips, and educational activities.
Ensure field trip paperwork, permission slips, and transportation documents are completed and submitted on time.
Maintain attendance records and supporting documentation for program activities.
Communicate with school personnel about upcoming activities and student participation.
Collect, review, track, and submit invoices for approved program expenses, and follow up to support timely payment processing.
Maintain organized program files and financial documentation.
Assist with program calendars, scheduling, and administrative reporting.
Provide regular progress updates to the Program Director.
Perform additional program-related duties as assigned.