Program Manager

Lincoln Property Company•Charlotte, NC

23h•Remote

About The Position

We are seeking a highly organized and detail-oriented Program Coordinator to support a Program Manager and multiple Project Managers in the delivery of a large-scale bank branch construction program across the Southeast United States. This role is critical to ensuring program consistency, operational efficiency, and communication flow across a portfolio of concurrent ground-up retail construction projects. The Program Coordinator will act as the central hub for coordination, reporting, documentation, and process adherence, enabling the program team to execute effectively and align with broader business objectives. The ideal candidate thrives in a fast-paced, multi-project environment and brings strong administrative, analytical, and communication skills to support program-level execution.

Requirements

Bachelor’s degree in Construction Management, Business, Real Estate, or related field preferred
2–5 years of experience in project coordination, construction administration, or program support
Experience supporting commercial real estate or retail construction projects strongly preferred
Strong organizational skills with exceptional attention to detail
Ability to manage multiple priorities across a portfolio of projects
Proficiency in project management and reporting tools (e.g., Microsoft Project, Excel, Smartsheet, Procore, or similar)
Excellent written and verbal communication skills
Strong analytical and problem-solving abilities
Ability to work both independently and collaboratively in a team environment
High level of professionalism and customer service orientation
Willingness to support a geographically dispersed team across the Southeast U.S.
Occasional travel may be required (up to 10–20%)

Responsibilities

Support the Program Manager in coordinating activities across multiple construction projects to ensure alignment with program goals and timelines
Maintain centralized program documentation, including schedules, budgets, reports, and governance materials
Assist in the development and enforcement of standardized program processes, templates, and tools
Coordinate program-level meetings, including agendas, minutes, and action item tracking
Provide administrative and coordination support to Project Managers across multiple active job sites
Track project milestones, deliverables, and key deadlines across the portfolio
Assist with project setup, closeout documentation, and compliance tracking
Monitor and follow up on task assignments to ensure timely completion
Compile and distribute regular program reports on schedule, budget, risks, and overall performance
Maintain dashboards and tracking tools for KPIs, project status, and portfolio health
Ensure data accuracy and consistency across all reporting platforms
Support preparation of executive-level presentations and updates
Assist in tracking program budgets, commitments, and expenditures across projects
Support invoice processing, purchase orders, and financial documentation
Coordinate with finance teams to ensure alignment on capital allocation and reporting
Coordinate communication with vendors, consultants, and internal stakeholders
Maintain vendor documentation, contracts, and compliance records
Support vendor onboarding and performance tracking processes
Maintain logs for program-level risks, issues, and change requests
Track mitigation actions and escalate concerns to the Program Manager as needed
Support change management documentation and communication efforts
Assist in implementing and maintaining program governance frameworks
Identify opportunities to improve workflows, reporting, and coordination efficiency
Ensure adherence to established standards for scheduling, budgeting, and documentation