Program Manager

Arizona State University • Tempe, AZ

11d • Onsite

About The Position

The Arizona Center for Medieval and Renaissance Studies (ACMRS) is looking for a motivated and detail-oriented Program Manager to join our ongoing Mellon Foundation-funded RaceB4Race initiative. This is a full-time staff position, reporting to the ACMRS Portfolio Manager. The Program Manager will work on a variety of ACMRS projects; however, their main focus will be the “RB4R: Modeling a new Scholarly Community” award. On the “RB4R: Modeling a new Scholarly Community” award, the Program Manager will: Act as a central point of communication for all Throughlines scholars who, in collaboration with the ACMRS team, will create a full spectrum of premodern critical race studies content for use in higher education. Be responsible for managing the external communication to these scholars including, but not limited to, content collection gathering, scheduling scholar filming, booking travel, reserving venues, and most importantly, making sure that clear expectations are communicated, and that all inquiries and follow-up messaging is completed in a responsive and timely manner. Assist in communicating with multiple sub-award project teams, making sure they remain on-track with their various project activities.

Requirements

• Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
• Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Nice To Haves

• Evidence of a bachelor’s degree or master’s degree
• Prior experience managing large-scale projects/activities.
• Knowledge of the principles and practices pertaining to the RaceB4Race initiative.
• Skill in working with constituencies and clientele.
• Experience in planning, analyzing and coordinating activities and establishing priorities.
• Skill in establishing and maintaining effective working relationships.
• Effective written and verbal communication skills with a strong focus on collaboration and a high level of customer service.
• Evidence of problem-solving, critical thinking and time management skills.
• Demonstrated knowledge of relevant computer applications: Microsoft Office (i.e., Excel, Outlook, Word, PowerPoint), Dropbox, Google Drive, Slack, Workday, etc.
• Experience working with Project Management systems such as Monday.com.
• Ability and willingness to learn quickly and apply new skillsets.
• Evidence of a diligent and reliable work ethic.

Responsibilities

• Act as a central point of communication for all Throughlines scholars who, in collaboration with the ACMRS team, will create a full spectrum of premodern critical race studies content for use in higher education.
• Manage external communication to scholars including content collection gathering, scheduling scholar filming, booking travel, reserving venues, and ensuring clear expectations are communicated and inquiries are handled responsively.
• Assist in communicating with multiple sub-award project teams to ensure they remain on-track with their project activities.
• Work closely and collaboratively with ASU team members and invited scholars.
• Help to manage and streamline external communication; track project scope, strategy, budget, and milestone outcomes; assist in monitoring project expectations; work on project administrative tasks.
• Update project management software, purchase justifications, and draft reporting; and monitor project expectations with the team.
• Monitor, update, and utilize ACMRS’s project management software, Monday.com, to stay organized and on-track with all project activities.
• Assist in preparing and maintaining all project status reports and schedules; track milestones/deliverables; and re-set expectations as needed in consideration of project progress/outcomes.
• Assist with running and organizing other concurrent events and programming including annual RB4R symposium and conference activities.
• Coordinate, arrange and manage the travel for speakers at ACMRS.
• Assist in the management of the directors' calendars if/as needed.
• Coordinate or assist in coordinating the center's events, including arranging equipment and catering, sending invitations and managing RSVPs.
• Compile, prepare, and maintain background material related to meetings, events, and travel; coordinate and track follow-ups as needed.
• Independently compose correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Provide back-up to other staff in the office.

Benefits

• ASU’s comprehensive benefits package is a key part of your total compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level