Program Manager V

Commonwealth of Massachusetts • Braintree, MA

1d • Onsite

About The Position

The purpose of this position is to be a Senior Advisor to the Division Manager of the Homeland Security Division, a unit within the Office of Grants and Research (OGR). This division is primarily responsible for managing and administering federal funds from FEMA, including various grant programs like the State Homeland Security Grant Program, Urban Areas Security Initiative (UASI), Nonprofit Security Grant, and State and Local Cyber Security Investment Program, as well as other assigned state and federal grant programs. The division also handles the Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) as required by DHS. The Senior Advisor will assist the Division Manager and work with the Special Projects Manager by attending critical meetings related to this funding portfolio and coordinating homeland security activities among internal and external entities. This role is crucial for implementing the Commonwealth's strategy to protect its residents, workers, and visitors from terrorism and catastrophic events by ensuring coordinated and consistent homeland security efforts statewide. The Senior Advisor will ensure compliance with grant administration rules and regulations, identify process improvements, meet federal reporting requirements, support subrecipient staff, and seek new grant opportunities.

Requirements

• At least five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management.
• A certificate in a relevant or related field may be substituted for one (1) year of the required experience.
• A Bachelor's degree in a related field may be substituted for two (2) years of the required experience.
• A Graduate degree in a related field may be substituted for three (3) years of the required experience.
• A Doctorate degree in a related field may be substituted for four (4) years of the required experience.

Nice To Haves

• Experience with Federal Emergency Management Agency (FEMA) grant programs such as the Homeland Security Grant Program, State Homeland Security Program, Urban Areas Security Initiative (UASI), Nonprofit Security Grant, State and Local Cyber Security Investment Program.
• Experience coordinating and completing the Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR).
• Experience attending meetings such as the UASI Working Group, State Interoperability Executive Committee, Boston Area Maritime Security Council.
• Experience coordinating homeland security activities among internal and external entities, including state agencies, local government entities, and homeland security planning regions.
• Experience ensuring consistency with the goals and objectives of the Commonwealth's State Homeland Security Strategy.
• Experience supporting the closing of capability gaps or sustaining capabilities identified in the THIRA/SPR.
• Experience enhancing interactions with federal, regional, and local partners.
• Experience ensuring funded homeland security efforts statewide proceed in a coordinated, consistent manner, adhering to the central homeland security strategy.
• Experience ensuring federal and state grant administration rules and regulations are met.
• Experience identifying and recommending improvements to grants management processes.
• Experience ensuring all federal reporting requirements are met.
• Experience providing guidance and support to staff managing subrecipients.
• Experience finding, applying for, and securing new competitive homeland security related grant opportunities.
• Experience with DHS information bulletins and grant guidance.
• Experience establishing grant monitoring goals and procedures.
• Experience responding to information requests from DHS, other federal and state entities, and the media.
• Experience maintaining accurate spreadsheets of award amounts, sub-recipient award amounts, expenditure amounts, pass through amounts, and obligation and expenditure deadlines.
• Experience preparing funding recommendations.
• Experience coordinating with other states to seek grants management best practices and lessons learned.
• Experience meeting with and reporting to DHS staff regarding federal grant spending and operations.
• Experience developing spending and programmatic guidelines for sub-recipients.
• Experience reinforcing state appropriation language.
• Experience developing and implementing policies regarding proper procurement, reimbursement, and reporting.
• Experience reviewing grant applications.
• Experience coordinating state homeland security related activities with other local, regional, state, and federal entities.
• Experience assisting locals and regions with the development and implementation of mutual aid agreements, training and exercise programs, emergency operation plans, response and recovery plans, emergency communications plans, and continuity of operations plans.
• Experience conducting bi-weekly conference calls and meeting at least quarterly with homeland security regions.
• Experience developing goals and funding guidelines for state agencies and authorities to implement statewide homeland security efforts.
• Experience coordinating the evaluation and implementation of upgrades to information communications and other technology capabilities.
• Experience conducting coordinated stakeholder engagement and data collection among multiple stakeholders.
• Experience coordinating meeting agendas.
• Experience making presentations.
• Experience informing participants about latest federal homeland security funding opportunities, priorities, initiatives.
• Experience coordinating key initiatives as they relate to the National Preparedness Goal, the State Homeland Security Strategy, and the THIRA/SPR.
• Experience following up with participants in a timely manner.

Responsibilities

• Supervise staff assigned and assist with the administration of DHS and other related federal and state grant programs and ensure internal and external compliance with rules and regulations.
• Attend DHS training; track and understand DHS information bulletins and grant guidance; clearly present updated federal financial assistance guidelines grant guidance to staff and sub-recipients; establish grant monitoring goals and procedures.
• Coordinate with the Division Manager and Special Projects Manager to respond to information requests from DHS, other federal and state entities, and the media.
• Maintain accurate spreadsheets of award amounts, sub-recipient award amounts, expenditure amounts, pass through amounts, and obligation and expenditure deadlines.
• Prepare funding recommendations for the Executive Director.
• Coordinate with other states to seek grants management best practices and lessons learned for improving OGR's policies and procedures.
• Meet with and report to DHS staff regarding federal grant spending and operations.
• Assist the Division Manager and Special Projects Manager with overseeing the administration in state homeland security-related grant programs.
• Work with the team on developing spending and programmatic guidelines for OGR sub-recipients and reinforcing state appropriation language.
• Develop and implement policies regarding proper procurement, reimbursement, and reporting.
• Review grant applications and deliver funding recommendations to the Executive Director of OGR.
• Upon request of the Division Manager, coordinate state homeland security related activities with other local, regional, state, and federal entities.
• Assist locals and regions with the development and implementation of mutual aid agreements, training and exercise programs, emergency operation plans, response and recovery plans, emergency communications plans, and continuity of operations plans via funding and technical assistance.
• Conduct bi-weekly conference calls and meet at least quarterly with homeland security regions to reinforce state and national homeland security priorities and share relevant information/resources.
• Develop goals and funding guidelines for state agencies and authorities to implement statewide homeland security efforts such as information sharing, resource database development, chemical, biological, radiological, nuclear, and explosive detection, mitigation and response.
• Coordinate the evaluation and implementation of upgrades, as necessary, to information communications and other technology capabilities.
• Conduct coordinated stakeholder engagement and data collection among multiple stakeholders to update the THIRA/SPR, as required.
• Represent OGR, when asked by the Division Manager and/or Executive Director, by attending assigned meetings, coordinating meeting agendas, and making presentations, as necessary.
• Inform participants about latest federal homeland security funding opportunities, priorities, initiatives.
• Coordinate key initiatives as they relate to the National Preparedness Goal, the State Homeland Security Strategy, and the THIRA/SPR.
• Follow up with participants, on behalf of OGR, in a timely manner.

Benefits

• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed