Program Manager of Business Continuity and Planning

Yale University•New Haven, CT

51d•$68,000 - $120,500•Onsite

About The Position

Reporting to the Director of Emergency Management, this position plays an important role in Yale's Emergency Management & Business Continuity Program. The following duties are the key aspects of the Emergency Management & Business Continuity Program. Specific responsibilities of the position will be based on the successful candidate's particular skills and experience.

Requirements

Superior emergency planning, organization, writing, communication, and problem-solving skills. Professional training and experience in emergency management.
Proven track record as a proactive program/project leader. Capable of working independently and diligently.
High proficiency in the use of MS Office programs including Word, Excel and PowerPoint.
Exhibit passion and pride for one's work and interact successfully in a dynamic and team-oriented environment.
Flexible and amenable to new responsibilities as the position matures and the needs of the program change.
Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience.

Nice To Haves

Min 4 years' experience in Emergency Management, Disaster Response, or Business Continuity. Interacting with first-responders. Collaborating with large groups, gov't and non-gov't partners and executives. Experience in Higher Education.
Certification in Emergency Management and/or Business Continuity i.e., AEM, CEM, ABCP CBCP

Responsibilities

Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program.
Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation.
Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program's operating budget.
Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives.
Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program's website and monitors all changes and additions to the editorial content.
May perform other duties as assigned.
Working closely with the University's schools, departments and research laboratories to develop business continuity plans and procedures tailored to the specific needs of each school, department and laboratory that also complement the University's overall emergency management strategy in ensuring critical and essential business functions can continue with minimum disruptions or down time when interrupted by a disaster or disruptive event.
Implementing a business continuity tabletop exercise program that prepares University personnel for effective response to and recovery from a disaster or major disruption of operations and the ability to analyze results of tests/exercises and implement corrective actions.
Maintaining an integrated network of emergency management and business continuity tools and technologies to support an effective business continuity plan lifecycle - including development, testing, updates, and activation as needed. Supporting university-wide planning initiatives.
Collaborating with Emergency Management Program & Disaster Recovery Program to ensure a consistency between programs and ability to minimize major disruptions to operations.
Developing initiatives to engage faculty and staff to help them understand the importance of a business continuity plan thereby enabling Yale to respond and minimize the impact of a disaster or major disruption of operations.
Being on-call for emergency response operations as needed, and being considered "essential" staff.
May work nights and weekends during emergencies or special events.