Program Manager, MSL Events

Meta•Menlo Park, CA

5d•$145,000 - $205,000

About The Position

We are seeking a highly organized and creative Program Manager to lead the planning and execution of events for Meta Superintelligence Labs (MSL). In this role, you will own the end-to-end production of org offsites, launch celebrations, and large scale leadership summits that bring together cross-functional teams to align on strategy, celebrate milestones, and strengthen team culture. You will partner closely with senior leaders, executive assistants, cross-functional partners, and external vendors to deliver memorable, high-impact experiences that reflect MSL's mission and values.

Requirements

5+ years of experience in event planning, program management, or corporate events, with a focus on executive-level or large-scale team events
Experience managing end-to-end event production for offsites, summits, or multi-day corporate programs
Proven track record of managing multiple concurrent projects with competing deadlines and cross-functional dependencies
Experience with budget management, vendor negotiations, and contract management
Communication and interpersonal skills, with experience engaging senior leaders and executive stakeholders
Experience adapting to changing priorities and thriving in fast-paced, ambiguous environments
Flexibility to travel and work evenings/weekends as required by event schedules
Bachelor's degree

Nice To Haves

Experience working in the technology industry or at a large-scale tech company
Experience planning events for distributed/remote teams across multiple time zones and geographies
Demonstrated creativity in designing engaging team experiences that go beyond standard conference formats
Experience with hybrid event formats (in-person + virtual attendees)
Proficiency in event management platforms, project management tools, and collaboration software
Demonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)
Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)
Demonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologies

Responsibilities

Develop and execute a comprehensive events calendar for MSL, including org offsites, leadership summits, launch celebrations, and milestone recognition events.
Align event themes and programming with organizational priorities and cultural goals.
Own all aspects of event production from concept through execution, including venue selection, agenda development, speaker coordination, catering, AV/tech setup, team-building activities, and on-site logistics.
Serve as the primary point of contact for key stakeholders on all event-related matters.
Provide regular updates on planning progress, surface risks early, and incorporate leadership input into event design.
Design engaging multi-day offsite programs that balance strategic planning sessions, team bonding, skill-building workshops, and social activities.
Ensure programming is inclusive, accessible, and aligned with team objectives.
Conceptualize and produce creative launch celebration events that recognize team achievements, build momentum, and foster a culture of shipping and impact.
Source, negotiate with, and manage external vendors and venue partners for all event needs, including hotels, event spaces, catering, entertainment, transportation, and AV/production services.
Develop and manage event budgets, track spend, negotiate cost-effective solutions, and provide budget reporting to leadership.
Ensure all events deliver maximum impact within approved budgets.
Partner with Executive Assistants, People Partners, Communications, Workplace Services, Finance, and other internal teams to ensure seamless event execution and alignment with broader organizational initiatives.
Create and maintain detailed event playbooks, run-of-show documents, vendor lists, and post-event reports to build institutional knowledge and enable repeatable excellence.
Conduct post-event retrospectives, gather attendee feedback, analyze event effectiveness, and provide data-driven recommendations for continuous improvement.