Program Manager II

Project Management Institute

3d • $120,500 - $147,300 • Remote

About The Position

PMI is seeking a Program Manager II to lead the planning and execution of third-party global event activations that elevate our brand and strengthen strategic partnerships. In this role, you will own the end-to-end operational delivery of each activation—from kickoff through post-event wrap-up—developing production plans, managing timelines, run-of-show documents, staffing plans, budgets, and on-site execution to ensure seamless, high-quality experiences. You'll partner with internal stakeholders, agencies, vendors, and venue teams to drive operational excellence while ensuring every activation is delivered on time, on budget, and aligned with PMI's brand standards.
You will also lead co-branding execution and compliance for each activation, overseeing logo requests, placement approvals, partner brand integration, and usage rights across signage, digital assets, content, and experiential touchpoints. Working closely with Legal and cross-functional partners, you'll manage contracts, statements of work (SOWs), and co-created content through the review and approval process, ensuring all deliverables meet PMI's quality standards, timelines, and risk requirements while building strong relationships with high-profile external partners.

Requirements

• Bachelor's degree in Marketing, Business, or related field (Master's degree is a plus).
• 5+ years of experience in third-party event production, experiential marketing, partner activation management, or related roles.
• Demonstrated ability to operationalize brand standards in third-party environments, ensuring consistent PMI presence and partner integration.
• Strong operational project management skills, including workback planning, dependency management, and cross-functional coordination.
• Strategic thinker and proactive problem solver who identifies risks early, provides solution-based recommendations, and knows when to escalate issues to protect timelines, budget, and brand standards.
• Hands-on experience producing third-party event activations, including vendor/agency management, on-site operations, and run-of-show execution.
• Knowledge of co-branding and logo usage governance, including partner approvals, usage rights, and brand compliance across event touchpoints.
• Budget stewardship skills, including estimating, tracking spend, and reconciling activation costs while maintaining quality and compliance.
• Comfortable working in an agile, fast-paced environment managing multiple simultaneous event workstreams and shifting priorities.
• Excellent communication and partner management skills, including leading production meetings, aligning on deliverables, and resolving issues quickly and professionally.
• Proficiency in the business language for PMI (English).
• Fluency in a minimum of one additional language relevant to target region is required.

Nice To Haves

• Experience working with high-profile external partners and navigating cross-functional review processes (e.g., Legal, Brand, Comms) is a plus.

Responsibilities

• Own end-to-end production planning and delivery for assigned partner activations, including intake, scope definition, timelines, run-of-show, staffing plans, and day-of coordination across multiple events.
• Serve as the day-to-day point of contact for external partners and internal teams, aligning on activation requirements, deliverables, approval workflows, and key deadlines.
• Coordinate internal routing for contracts, SOWs, waivers, and partner deliverables; partner with Director of Campaign & Content Delivery and Legal as well as cross-functional owners to secure required reviews, approvals, and usage rights on schedule.
• Build detailed production scopes for each activation (footprint/booth needs, signage, AV, staffing, shipping, on-site schedules, programming) and manage timelines to ensure readiness for load-in through event close.
• Lead on-site operations for third-party events, including vendor/agency coordination, load-in/load-out oversight, schedule management, and real-time issue resolution to maintain a premium PMI brand experience for attendees at events.
• Create and maintain workback schedules, status trackers, and action-item logs; lead recurring check-ins, manage dependencies, and ensure all partners and internal stakeholders deliver on commitments.
• Manage production of activation assets and partner deliverables (signage, booth graphics, presentations, on-site collateral, event content) in collaboration with internal teams, ensuring accuracy, approvals, and on-time delivery.
• Own the co-branding workflow for third-party activations, including logo requests, placement approvals, brand integration with partner assets, and management of usage rights across all event touchpoints.
• Source and manage external vendors/agencies (as applicable), including briefing, quote evaluation, production schedules, and quality control to meet PMI standards and event requirements.
• Execute partner commitments tied to PMI’s mission and sustainability priorities by translating requirements into operational plans, deliverables, and on-site experiences that meet agreed outcomes.
• Own activation budgets from estimate through reconciliation, tracking spend and maintaining budget visibility across vendors, deliverables, and partner commitments.
• Lead post-event wrap, including deliverables confirmation, budget reconciliation, partner debriefs, and documentation of learnings and recommendations for future activations.
• Maintain ongoing partner relationships as the operational lead for third-party activations, managing communications, escalation paths, and expectations to ensure smooth delivery and renewals where applicable.
• Develop and maintain toolkits for regional marketers outlining best practices for third-party event activation (planning templates, activation playbooks, brand/compliance checklists, and post-event reporting guidance).

Benefits

• an excellent total package, with compensation and benefits based upon your geographic location.
• skill development opportunities, to help you grow now and into the future.
• access to a global network, to enrich your professional experience.
• flexible options to help balance work time and your time
• award and bonus opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level