Prog Mgr Facilities Maintenance Planner

PeaceHealth • Vancouver, WA

1d • Onsite

About The Position

PeaceHealth is hiring a full-time, 1.00 FTE Facilities Maintenance Planner for a day position. The role leads delivery of facilities maintenance services, emphasizing CMMS governance, technology adoption, data accuracy, and analytics-driven decisions. The position oversees planners and vendors to help ensure work is completed within established timelines, budgets, and regulatory requirements, and drives continuous improvement through digital tools, reporting, and system optimization.

The role leads CMMS governance and optimization, coordinates integrations among the CMMS, building management systems, procurement systems, and vendor platforms, and champions maintenance technology adoption. It develops dashboards and reports on maintenance performance and asset condition, supports work-order planning, materials management, estimating, budget approvals, and customer communication, and coordinates procurement and vendor support. The position also recommends maintenance programs for facilities equipment and utility systems, ensures compliance and survey readiness through accurate digital documentation, and responds to off-hours emergency calls to determine resources needed to mitigate problems.

The job requires an associate degree in facilities operations, facilities technical infrastructure, or a related field, or equivalent knowledge and skills gained through education, training, and experience. It requires at least five years of maintenance planning experience and experience with CMMS, healthcare-related technical and regulatory maintenance, and coordinating employee and subcontracted work in a predictive and reliability-based facilities maintenance program. The position is based on site in a medical or hospital setting and involves physical activity and exposure to biohazards, body fluids, airborne particles, noise, seasonal outdoor temperatures, and toxic or caustic chemicals.

The salary range is $42.06–$63.10; the hiring rate depends on factors including education, training, work experience, applicable collective bargaining terms, and seniority. PeaceHealth offers a competitive total rewards package, including medical, dental, and vision coverage; a 403(b) retirement plan with employer base and matching contributions; paid time off; employer-paid life and disability insurance with optional additional coverage; tuition and continuing education reimbursement; wellness benefits; and an expanded EAP and mental health program.

Requirements

• Associate degree in Facilities Operations, Facilities Technical Infrastructure, or a related field, or equivalent knowledge and skills obtained through a combination of education, training, and experience.
• At least 5 years of maintenance planning experience.
• At least 5 years of experience working with CMMS.
• Experience in technical and regulatory maintenance related to healthcare processes.
• Experience coordinating employee and subcontracted work in a predictive and reliability-based facilities maintenance program.
• Proficiency in CMMS administration, reporting, and workflow design.
• Strong mechanical and electrical aptitude and understanding of healthcare critical systems, including MEP infrastructure such as HVAC, chillers, electrical components, and plumbing.
• Ability to read and interpret blueprints, schematics, and one-line drawings.
• Ability to understand and discuss infrastructure implications.
• Ability to interpret project plans and executive roadmaps.
• Strong verbal and written communication skills.
• Relationship-building skills.
• High energy and capacity for work.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to meet the stated physical demands, including frequent movement, lifting and carrying, reaching, bending, stooping, and occasional climbing, pushing, pulling, squatting, kneeling, or crawling.
• Vision and hearing within normal limits, with corrective glasses, contacts, or hearing aids permitted; ability to communicate and exchange accurate information.

Nice To Haves

• Experience working with a building management monitoring system.
• Experience working in healthcare.

Responsibilities

• Lead CMMS governance, including accurate work-order classification, prioritization, asset records, and workflow routing; establish data standards and audit entries for quality and compliance.
• Partner with IT, planners, and technicians to refine CMMS workflows, automate notifications, improve user experience, and enhance reporting.
• Coordinate integrations among CMMS, BMS, procurement systems, and vendor platforms to streamline operations and improve data flow.
• Promote adoption of maintenance technologies, including BMS, mobile work-order tools, dashboards, and analytics platforms.
• Develop and deliver dashboards and performance reports covering backlog, preventive-maintenance compliance, asset health, deferred maintenance, and technician productivity.
• Collaborate with leads and Facilities team members to plan work orders, including materials management, task estimates for budgetary approval, and customer communication.
• Prepare and analyze demand and preventive-maintenance work-order reports, including overdue, backlog, and received/completed statistics; prepare additional reports requested for monthly reporting to the manager and leads.
• Coordinate with the manager, leads, Facilities team members, and procurement to communicate work-order status accurately and promptly to requestors.
• Work with the contract administrator to ensure timely and accurate vendor support.
• Recommend maintenance programs for facilities equipment and utility systems.
• Comply with safety and environmental procedures, best practices, and requirements of CMS, DNV, TJC, NFPA, EPA, DOH, and local authorities having jurisdiction.
• Ensure digital documentation meets applicable regulatory requirements; lead corrective-action documentation and maintain survey readiness through accurate CMMS records.
• Respond to off-hours emergency calls and determine resources needed to mitigate problems.
• Perform other duties as assigned.

Benefits

• Full medical, dental, and vision coverage.
• 403(b) retirement plan with employer base and matching contributions.
• Paid time off.
• Employer-paid life and disability insurance, with additional buy-up coverage options.
• Tuition and continuing education reimbursement.
• Wellness benefits.
• Expanded employee assistance program and mental health program.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree