Program Manager, Drowning Prevention and Health Systems

CAMPAIGN FOR TOBACCO-FREE KIDS • Washington, DC

1d • Hybrid

About The Position

The Campaign for Tobacco-Free Kids is the leading advocacy organization working to reduce tobacco use and its deadly consequences in the United States and around the world. Through our Global Health Advocacy Incubator, we tackle other critical public health challenges across the globe – including food and nutrition policy, injury and overdose prevention, and building resilient and equitable health systems. Our vision is a healthier and more equitable future for all. The Global Health Advocacy Incubator (GHAI) is seeking a Program Manager to support the Health Systems Strengthening (HSS) unit and Drowning Prevention program. This position reports to Vice President of Health Systems Strengthening. The HSS portfolio currently includes Prevent Epidemics, Immunization, Data for Health (Vital Statistics), Drowning Prevention, Hypertension, and the CSO Budget Advocacy Accelerator. This position will provide program management for the Drowning Prevention work. GHAI supports the governments of Uganda, Ghana and Vietnam in implementing proven drowning prevention interventions and advocates for the sustainability of these interventions once external donor financing ends. GHAI builds capacity with local and international partners to support the funding and implementation of programs aimed at reducing child deaths and injuries from drowning. GHAI also supports a global drowning prevention communications program. This position will also support the CSO Budget Advocacy Accelerator in coordination with the Vice President of Health Systems Strengthening and the Director of Capacity Strengthening. The Accelerator is a year-long program designed to strengthen civil society capacity for budget advocacy across the Africa and Asia region, fostering leadership and catalyzing advocacy for increased epidemic preparedness funding and greater accountability in the budget process. The program combines online and in-person coursework with a capstone project. GHAI seeks a Program Manager to support the HSS team in managing advocacy programs and initiatives across multiple global public health issues in over 20 countries. This role has two core functions. First, the Program Manager will lead the development and implementation of the CSO Budget Advocacy Accelerator, managing its RFP process, curriculum materials, and partner performance. Second, the Program Manager will provide donor management, budget coordination, grants management, and reporting support to the Drowning Prevention and Immunization programs. This person will provide additional support across other HSS programs as needed and directed by the Vice President, HSS working collaboratively across the GHAI HSS and Core teams. This position is based in Washington, DC, and is open to U.S. citizens and other applicants who already possess U.S. work authorization. GHAI operates under a hybrid work model and requires full-time staff to be in the office two days a week, Monday through Thursday.

Requirements

• Bachelor's degree required in public policy, international development, or a related field.
• 3+ years of relevant experience in program management, grants management, or public health advocacy, ideally in a global health or international development setting.
• Experience managing donor relationships and donor reporting cycles; familiarity with global health funders such as Gavi or Bloomberg Philanthropies is a plus.
• Demonstrated experience with budget development, monitoring, and coordination with finance teams.
• Experience managing RFP or competitive grant-making processes, including work with civil society organization (CSO) partners.
• Excellent written and verbal communication skills, including report drafting and presentation development.
• Strong organizational skills and ability to manage multiple work streams and deadlines across several programs simultaneously.
• Ability to work independently and collaboratively in a hybrid, multicultural, and multi-country team environment.
• Existing U.S. work authorization required; based in or willing to relocate to Washington, DC.
• Up to 10 percent international travel is required.

Responsibilities

• Provide budget coordination with the Finance Team, including support for budget proposals, tracking budget status, and tracking program expenses.
• Manage the RFP process for the Drowning Prevention program, including gaining donor approvals, publicizing the RFP, collecting proposals, coordinating meetings, scheduling interviews, and preparing documentation for donor submission.
• Coordinate technical assistance meetings with the Director, HSS Communications to assess grantee capacity and plan follow-up technical assistance.
• Draft and oversee production of monthly, semi-annual, and annual funder reports, capturing and documenting technical assistance provided, and coordinating with local teams and partners to track and document progress.
• Liaise with grants, contracts, and admin teams to ensure timely issuance of grants, contracts, and invoices.
• Respond to information requests from the team, global partners, and grantees.
• Create briefing materials on the programs and assist with onboarding new team members.
• Support document production needs, including formatting reports, proofreading, and preparing presentation materials.
• Organize all travel and events for the Drowning Prevention team.
• Manage the CSO Accelerator Request for Proposal (RFP) process, including preparing the application form, sorting and refining applications, overseeing the feedback process, scheduling and conducting CSO interviews, and selecting CSO cohort participants.
• Draft and support the development of CSO Accelerator programmatic materials, including project timelines, one-pagers, presentation templates, and talking points.
• Serve as a thought partner to the Vice President and Director of Capacity Strengthening, participating in and following up on meetings to strategize and support the development and execution of advocacy strategies.
• Review and track CSO Accelerator partners' deliverables, reports, and campaign materials to ensure workflow, progress, and key milestones are met on deadline.
• Contribute to Accelerator-related business development materials, including one-pagers, informational presentations, and proposal documents.
• Draft and compile updates for regular HSS reporting, including monthly and annual donor reports for Gavi, and organizational reporting, as needed across programs.
• Monitor expenditures and resources as needed across assigned programs to ensure spending stays within budget.
• Manage knowledge management systems, including organization and maintenance of shared drives and related content.
• Perform additional duties as directed by the Vice President, HSS.

Benefits

• A comprehensive medical, dental, and vision plan for employees and dependents.
• 403b plan participation (with 9% company contribution).
• 12 paid company holidays, 15 vacation days, 10 sick days, and 5 personal days (on an accrual basis each calendar year).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level