Program Manager (DPT Program)

Texas A&M University System•Laredo, TX

7d•Onsite

About The Position

The Program Manager (DPT Program), under direction, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program. This role assists in developing strategic plans and goals, developing and producing program materials, and developing and conducting programs such as leadership training, conferences, seminars, and workshops. The Program Manager supervises program support staff and student assistants, assists with yearly budgetary and contract processes, prepares vouchers, purchase orders, and requisitions, and coordinates with accounting personnel. Additionally, this role researches, develops, and writes white papers and grant applications, prepares presentations, and maintains and develops communications with partners by attending meetings and conference calls. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Requirements

Bachelor’s degree in Business Administration or Healthcare Administration.
Five years of related experience.
Knowledge of word processing, spreadsheet and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communications skills.
Strong interpersonal, leadership, problem solving and organizational skills.
Maintains attention to detail and utilizes sound judgment.
Position requires on-campus, face-to-face interactions.
Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Nice To Haves

Prior experience with academic software systems, budget and database management, and other computer and videoconferencing technology is highly desirable.
Prior experience in external accreditation in any healthcare field

Responsibilities

Plans, organizes, directs and manages day-to-day activities, developing and implementing procedures for the administration of the program
Assists in developing strategic plans and goals to support the program.
Assists with the development and production of materials designed for the program
Develops and conduct programs including leadership training, conferences, seminars and workshops
Supervises program support staff and student assistants
Assists with yearly budgetary and contract processes.
Prepares vouchers, purchase orders and requisition and coordinate with accounting personnel and other support staff
Researches, develops and writes white papers, grant applications and prepares presentations.
Maintains and develops communications between partners by attending meetings and conference calls.
Assist the Program Director with administrative duties of the Department including, but not limited to, budget management, preparation of accreditation and university reports, new faculty/staff orientation, tracking faculty workloads, and other requested tasks.
Directing phone calls, greeting guests, providing facility tours and program admission information to prospective students.
Download and score student applications from PTCAS and schedule verified applicants for interviews.
Provide follow-up correspondence to each applicant as needed, based on admission decisions provided by the program faculty.
Schedule faculty meetings and other appointments/meetings with Program Director as needed.
Record, transcribe, and distribute minutes from these meetings.
Manage the program’s website as well as the program information pages on PTCAS.
Maintain a calendar of events and departmental class schedule for the DPT program and distribute to appropriate program personnel and/or students.
Maintain a current electronic format of all Department of Physical Therapy handbooks.
Assist with the design, distribution, and analysis of electronic surveys used for programmatic assessments.
Maintain program files and help prepare reports related to students, faculty, the curriculum, graduate outcomes, and accreditation.
Coordinate faculty travel and processes purchase orders through approved vendors.
Submit work orders and IT help requests as needed using the online system.
Track program revenues and expenditures, including the renewal of annual subscriptions, and reconcile any discrepancies with the Business Office as needed.
Maintain office supply inventory needed to operate the DPT program.
Assist the Director of Clinical Education as needed to renew clinical contracts keep clinical information files up to date.
Assist students with finding information and procuring resources needed to support their educational success.
Help plan and coordinate special events such as new student orientation, White Coat ceremony, and graduation.
Reserve facilities and order catering as needed.