Program Manager, CAIT (3Wks PTO)

United Way Miami Inc•Miami, FL

10h

About The Position

United Way Miami, Inc. is hiring a Program Manager, CAIT, to join their team. This role involves managing and coordinating the operational implementation of the CAIT initiative, including grant administration, program activities, data management, and professional development logistics. The Program Manager will collaborate with the Program Director to coordinate program deliverables, reporting requirements, and operational processes for effective implementation. This position also supports Implementation Coaches and maintains coordination with community partners to advance program goals and ensure compliance with grant expectations. United Way Miami is dedicated to tackling complex issues and driving real change in the community, focusing on equitable access to quality education, financial security, and health for all.

Requirements

Bachelor’s degree in Early Childhood Education, Education, Public Administration, or a related field, or equivalent experience.
Minimum of 3–5 years of experience in program coordination, early childhood education, or grant-funded initiatives.
Experience with data systems, reporting, program evaluation, coordinating professional development, and training logistics.
Advanced Outlook, intermediate Microsoft Office suite, and Google Sheets.
Zoom, Excel, Microsoft Teams, and knowledge of modern web browsers.
Excellent organizational, verbal, and written communication skills in English.
Attention to detail and ability to prioritize tasks to meet stringent deadlines.
Internal communication: Communicate with all levels of the organization to collect and exchange information, coordinate projects, solve problems, negotiate solutions and cultivate relationships.
External communication: Communicate with volunteers, donors/contributors, general public, vendors, and United Way agencies to exchange information, collect information, coordinate projects, solve problems, negotiate solutions, and cultivate relationships.

Nice To Haves

Bilingual English/Spanish preferred.

Responsibilities

Coordinate day-to-day program operations to support the effective implementation of the CAIT initiative, ensuring alignment with grant requirements and organizational priorities.
Serve as the operational liaison between the Program Director and Implementation Coaches, supporting communication, coordination of activities, and timely completion of program deliverables.
In collaboration with the Program Director, coordinate grant data administration, support recruitment efforts, and monitor budget utilization to ensure alignment with contract requirements and program implementation goals.
Monitor program deliverables, timelines, and documentation submitted by Implementation Coaches, ensuring consistency, accuracy, and compliance with grant expectations.
Review and analyze program data in collaboration with the Program Director and team to support continuous program improvement and informed decision-making.
Coordinate the planning and logistics of professional development and training activities, including trainer communication, participant registration, materials preparation, and documentation of participation.
Maintain accurate and consistent program data across all systems, including internal databases and external reporting platforms such as Teaching Strategies GOLD dashboards.
Ensure accurate documentation of training participation and professional development records, including processing In-Service documentation and certificates.
Support quality assurance and monitoring processes, including preparation of documentation required for funder reporting and monitoring visits.
Maintain collaborative relationships with key partners (e.g., The Children’s Trust, Early Learning Coalition, and other community partners) to support coordination of CAIT activities and communication of program information.
Coordinate internal meetings, data review sessions, and program calendars to ensure effective planning, implementation, and reporting of CAIT activities.
Support recruitment and onboarding processes for CAIT staff and program participants, including coordinating interviews and maintaining related documentation.
Communicate emerging program needs, challenges, and operational updates to the Program Director and support the implementation of solutions that strengthen program effectiveness.